Fiscal Analyst 1 - Permanent - *15593-23

Salary: $3,376.00 - $4,497.00 Monthly
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 2023-15593
Department: Dept. of Fish and Wildlife
Opening Date: 12/08/2023
Closing Date: 12/22/2023 11:59 PM Pacific
Description
FULL-TIME/PERMANENT
FISCAL ANALYST 1 (FA1)
Financial Services Program
Olympia, Washington - Thurston County
In this entry level accounting position, execute a range of complex, time sensitive financial duties that have a far-reaching impact on all WDFW programs and staff across the state.
Review the distribution of purchase card (p-card) transactions in compliance with internal and statewide accounting rules and the management of the Fiscal Office Inbox.
Clarks nutcracker - Credit: Michael Schroeder
Picture yourself,
Providing guidance organization-wide regarding the Office of Financial Management (OFM), Internal Revenue Service (IRS), Department of Revenue (DOR) and Agency compliance requirements.
With your experience,
Research, troubleshoot, and work to resolve complex fiscal questions and concerns coming through Fiscal Office Inbox.
With your effective communication skills,
Follow-up communication with cardholders and/or supervisors to obtain missing documentation, approvals, and master index(es).
We are seeking a candidate,
Who models WDFW values: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
Duties
Some of what our Fiscal Analyst 1 will enjoy doing,
Timely and accurate distribution of agency purchase card (p-card) transactions:

• Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
  1. Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.
  2. Purchase follows Fiscal Office, Agency and Statewide accounting policy and procedures.
  3. Contact employee or vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.
  4. Make sure all applicable sales taxes are paid on purchases and when applicable, apply use tax.
• Complete, batch and process p-card log for payment.

Responsible for the daily audit, review, and management of all incoming electronic fiscal documents:

• Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
  
• Maintain monthly folders for processors compiling all needed documents and communication related to each log.
  
• Assist with tracking and reconciliation of all outstanding p-card logs.

WORKING CONDITIONS:

• Work Setting, including hazards:
  • Will work 40% in-person with a possibility of an allowance of 60% telework as determined after initial trail service period is passed and training is complete.
  • Office setting with typical office hazards that include long periods of time at a desk working on a computer and performing repetitive tasks.

Schedule:

• Typically, Monday - Friday, 8:00 A.M. - 5:00 P.M. a flex schedule may be approved after the initial trial service period is served.
• Occasional overtime might be required to meet deadlines during peak periods. Between July and September, limited leave may be approved due to fiscal/biennial closeout.

• Travel Requirements:
  • May require limited amounts of travel.

• Customer Interactions:
  • Large amount of communication with field and office staff by phone, e-mail, Teams, and in person. Staff may encounter frustrated employees or vendors on occasion when requesting information regarding payments or non-payments.

Qualifications
REQUIRED QUALIFICATIONS:

• Associate degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting.

AND

• One (1) year of professional experience in accounting, budget, finance, payroll, or public administration.

OR

• Current or recent experience as a Fiscal Technician.

OR

• Equivalent education/experience.

Please note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
PREFERRED QUALIFICATIONS:
In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
• Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
• Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
• Ability to handle the public's money when processing financial transactions responsibly and accurately.

Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
Learn about our agencyand the perksof working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency's mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
UNION - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Elizabeth.Bullard@dfw.wa.gov.
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 - Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at Elizabeth.Bullard@dfw.wa.gov.
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 - MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers.
As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone at 360-902-2278 or email JaymeChase@dfw.wa.gov or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of c...