Fiscal Analyst 2 - Business Services Payroll

Fiscal Analyst 2
Employee & Business Support Services - Business Services Payroll

DOC Headquarters

Tumwater, WA

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 2 located at the DOC Headquarters in Tumwater, WA. This is a full-time, permanent position.

As a member of the DOC Business Services Payroll Team, and under the direction of the Agency Payroll Officer, this position supports the Department's goals and objectives by developing systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities the State of Washington are met with the highest level of integrity.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Application Process:
To begin the online application process:

• Click the green 'APPLY" button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:
  1. A cover letter outlining your qualifications;
  2. A detailed chronological resume; and
  3. At least three (3) professional references - A professional reference is an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Click "Accept & Submit" to submit your application.

Duties may include but are not limited to:

Audit employees on extended leave

• Ensure that employees out on extended leave for military, leave without pay (LWOP), FMLA, L&I, education, etc. are properly paid each pay period
• Work with facilities to verify that employees are on extended leave
• Work with employee/supervisor/facilities to verify correct amount of leave/LWOP used each pay period to avoid possible overpayments
• Monitor benefits eligibility and work with Benefit Specialist to review medical exception report
• Send courtesy letters whose benefits are in jeopardy and new employees on L&I time loss
• Prepare and monitor LTD claims
• Update HRMS and/or PAY1 as necessary
• Monitor employees currently receiving L&I payments
• Process L&I leave buy back payments and return of leave used as appropriate
• Monitor and process assault benefits as defined per Agency policy, WAC, and CBA
• Establish, monitor, and maintain Access database for all employees on extended leave

Payroll processing

• Set up new hires, process rehires, transfers, separations, shift differential and all other actions within HRMS and/or PAY1
• Audit PEBB worksheets for accuracy and process appropriately
• Establish, maintain, and monitor employee benefits in compliance with RCW, WAC, and CBA policies
• Provide information, as required, to DRS, HCA, or insurance carriers
• Process special pay for dual language employees, Defensive Tactics trainers, etc.
• Complete employee authorized inquiry forms for employment and/or salary verification from financial institutions or other State Agencies
• Timekeeping as appropriate
• Investigate and correct and HRMS redline and financial errors (ALAS or RPCIPE)
• Establish, monitor, and maintain electronic file folders for all employees

Other duties as assigned

Required Qualifications:

Desired Qualifications:

Special Requirements/Conditions of Employment

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Telework Details

This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires.

Additional Information:

• A background check including criminal record history will be conducted prior to a new hire.
  1. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a Union shop.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, email dochrebssrhrsupport@doc1.wa.gov or call us at (360) 515-8622. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.