Fiscal Analyst 4, Accounts Payable Principal Assistant

Salary : $56,676.00 - $76,188.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 2023-10-4912-14810
Department: Dept. of Natural Resources
Opening Date: 11/16/2023
Closing Date: 12/13/2023 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Fiscal Analyst 4, Accounts Payable Principal AssistantRecruitment #2023-11-4912
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Partial Telework flexibility may be available and considered. The option for telework will be limited for the first six months.
Salary: $4,723.00 - $6,349.00 Monthly
Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 11/27/23. It is in your best interest to submit materials as soon as possible.
Want to join something GREAT and make a difference?
Are you interested in a career in accounting at the Washington State Department of Natural Resources (DNR)? The Department of Natural Resources (DNR) has a Fiscal Analyst 4, Accounts Payable Principal Assistant position opening within our Office of Finance, Budget, and Economics.
Do you enjoy performing professional-level financial review and analysis of accounting, auditing, and correction of fiscal data in accordance with generally accepted accounting principles (GAAP), governmental accounting standards (GASB), auditing requirements, statutes (RCW and WAC), and Office of Financial Management (OFM) policies in the State Administrative and Accounting Manual (SAAM)? If so, one of these jobs may be for you.
This position serves as the Principal Assistant to the Accounts Payable Supervisor in the Office of Finance, Budget & Economics (OFBE). This position is responsible for the Accounts Payable unit in the Supervisor's absence, as well as directly supervising 2 Fiscal Specialists. This position requires analyzing and interpreting reports produced by the department's reporting system (Data Mart), Agency Financial Reporting System (AFRS), the agency's payable system (FES), and the agency's receivables system (NaturE). This position is also responsible for reconciliations, corrections, and payment approval, and fiscal year-end activities.
Duties
Responsibilities:

• Assist Accounts Payable Supervisor in managing the day-to-day Accounts Payable workload, ensuring achievement of performance measures.
• Assures compliance with fiscal policies and procedures issued by Finance responsible for agency-wide support functions.
• Train staff on processing procedures and update business process procedures as needed. Assigns, instructs, and checks the work of co-workers.
• Assist staff as needed by answering questions and providing guidance.
• Approves and releases batches by verifying that all OFM requirements are met and coding is correct.
• Performs specialized accounting activities in an Accounts Payable system (FES). Such as testing program changes. Performs complex analysis on expense transactions and prepares journal vouchers to correct funds, general ledgers, and other expense-related coding for Accounts Payable and the Asset & Equipment fund.
• Monthly general ledger reconciliations for assigned liability general ledger accounts. Compare ledger balances to subsidiary records, perform complex analyses to identify discrepancies, and apply independent judgment to follow up and resolve discrepancies.
• Maintain or develop Excel spreadsheets used to upload into FES or as tools to track information as changes occur or when co-workers have issues with them.
• Establishes encumbrances for the Wildfire Division/Regions fire program costs using information provided by Wildfire Division fiscal staff
• Assist Accounts Payable Supervisor in managing fiscal year/biennium close, by performing various tasks as needed.
• Monitor and reconcile, analyze, and interpret accrued assets and liabilities. Reconcile financial information between intra- (due to/from other funds) and inter-agency (due to other agencies) accrual information recorded in DNR's FES and Nature systems, and OFM financial systems. Follow up with responsible staff to resolve discrepancies between systems. Prepare Journal Vouchers for required AFRS adjustments. Liquidate encumbrances. Prepare, maintain & liquidate accruals.
• Miscellaneous tasks to support the unit and to assist the Accounts Payable Supervisor.
• Prepare materials and assist in delivering training to region/division fiscal staff. Represent Office of Finance during monthly regional Fiscal Analyst conference calls. Assist Office of Finance staff to perform research as necessary during financial audits. Train agency staff as needed on Accounts Payable processes. Update business process procedures as needed. Act as backup to unit members to include, but not limited to:
• Assist with: Unclaimed Property - Maintain unclaimed property file when warrants are canceled and cannot be reissued. Annually file the necessary unclaimed property documents to the Department of Revenue.
• 1099 Processing and Maintenance - Processing of 1099s is completed during the first three weeks of January, with the final product mailed to the taxpayers by the last Friday of January. Maintaining the vendor files accurately throughout the year and running monthly AFRS reports, and reconciling are necessary steps for reporting to the IRS at year-end. This is completed by analyzing the payment records to see if they are 1099 reportable.

Qualifications
Required Qualifications:

• A Bachelor's degree with 18 quarter or 12 semester hours in accounting or related field, AND a minimum of four years of professional-level accounting experience.
  OR
  A combination of education and/or experience equaling three years or more may substitute for a degree, but not the credits. The education must include a minimum of at least 18 quarter or 12 semester hours of college-level accounting.
• Advanced knowledge of accounting principles with experience in Accounts Payable.
• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
• Experience analyzing and reconciling general ledgers.
• Knowledge of generally accepted accounting principles.
• Demonstrated commitment to fostering and supporting an environment that honors diversity, equity and inclusion and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, and regulations, and public records retention and requests are followed.
• Ability to be focused and to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Ability to maintain high levels of accuracy with a heavy workload applying attention to detail in everyday tasks.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Strong interpersonal relationship skills.
• Strong analytical skills.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• This position is located in the Natural Resource Building in open cubicle space.
• Infrequent travel to region offices may be required.

Desired Qualifications:

• Knowledge of state receivables and payable processes and procedures.
• Experience with AFRS, Enterprise, and Webi Reports.
• Experience with FES and NATURE.
• Advanced experience and proficiency using Microsoft Office Excel & Word.
• Experience in Accounts Receivable.
• Experience in Asset & Equipment Accounting.

Supplemental Information
Application Requirements:

• To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above).
• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired, and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references - you may attach a document, use the References text field in the online application, or include it with your resume.
• Please submit college transcripts showing the required 18 quarter or 12 semester hours in accounting or related field. If you have questions regarding attaching this document please contact If you do not attach your college degree certificate or an unofficial copy of your transcript your application will not move forward in the application process.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Bonnie Jubb at /360-902-1254 or e-mail us at
About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington's lands and communities through diversity, equity, and inclusion.
Our Vision - Our actions ensure a future where Washington's lands, waters, and communities thrive.
Our Mission - Manage, sustain, and protect the health and productivity of Washington's lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being -Our top priority is the safety of the public and our employees.
• Public Service -We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving - We solve our state's most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork -We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women's Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups,
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
DNR does not use the E-Verify system. For more information, please visit .
Veterans wishing to claim Veteran's preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!
Equal Opportunity Employer:The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email Applicants who are deaf or hard of hearing may call through the by dialing 7-1-1 or 1-800-833-6384.
Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email
Check us out on: | | | | |
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that o...