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SalaryTravel to assigned events (approx. 1 per month) and quarterly meetings in Indianapolis is required. Travel to assigned events is reimbursable, travel to quarterly meetings is not reimbursed
This position serves as the subject matter expert for vaccine ordering and supply management requirements, and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures.
Serves as the Children and Hoosier Immunization Registry Program (CHIRP) Immunization Information System (IIS) Vaccine Ordering Management System (VOMS) and CDC VTrckS (Vaccine Tracking System) super-user
Communicates with the Deputy Vaccine Access and Management Director on a routine basis to determine the amount of available funds for vaccine purchasing
Updates and maintains CDC VTrckS database
Conducts final aggregate vaccine order review prior to submission
Uploads vaccine orders from CHIRP
Determines fund type splits for all vaccine orders each quarter
Conducts annual review of CDC vaccine order and vaccine purchase data reports
o Provides recommendations for adjustments based on identified results and trends
Develops and monitors the vaccine order review, approval, and management processes conducted by Regional Ordering and Accountability Specialist staff
o Provides cross coverage as needed
Ensures all vaccine return transactions are entered into VTrckS and corrections made as necessary Vaccine Supply (20%)
Oversees routine and influenza vaccine allocations for north, central, and southern provider regions, ranging between 750-800 offices
Participates in meetings with vaccine manufacturers and insurance plans, either as a representative for the ISDH Immunization Division, or as a complement to the Deputy Vaccine Access and Management Director
Prepares various reports to CDC and program staff related to vaccine issues such as inventory, vaccine shortages, backorders, warehouse, delivery, healthcare providers, and other related issues
Attends routine program meetings to report on issues associated with immunization provider vaccine orders, vaccine supply, and vaccine delivery
Vaccine Finance and Budget (20%)
Assists the Deputy Vaccine Access and Management Director with vaccine budget preparations
Collects data for and submits the Population Estimates Survey (PES), Cost Affordability Tool (CAT), annual Vaccine Spend Plan, monthly Vaccine Spend Plan reports, and Vaccine Purchase Estimator Tool (VPET), with the assistance of the Deputy Vaccine Access and Management Director, as needed
Reviews and updates Vaccine Spend Plan reports and the VPET with the assistance of the Deputy Vaccine Access and Management Director, as needed
Policy and Procedure Development, Implementation, and Maintenance Support (15%)
Maintains knowledge of current requirements related to vaccine ordering and management
Serves as the subject matter expert regarding various vaccine funding sources and their associated policy and eligibility requirements
Assists in the formulation of policy and procedures for VFC providers concerning vaccine ordering and distribution as well as patient eligibility
Supports all internal standard operating procedure (SOP) and policy development and maintenance related to vaccine ordering
Provides guidance and thought leadership to internal teams regarding content development for online learning management system (LMS) training modules, provider training materials, and process improvement interventions
Service Delivery and Professional Development (5%)
Participates in continuing education and training opportunities related to agency policy, VFC policy and procedure, and CDC vaccine programs and funding mechanisms
Participates in division events, meetings, projects, and initiatives
Other duties as assigned (5%)
Supports vaccine-preventable disease outbreak response efforts, as requested
