(Filled-T) Research Administrative Coordinator Ii, Vascular Surgery

JOB SUMMARY

Provides Vascular Surgery departmental faculty with administrative support to facilitate timely grant submission and subsequent post award management for research endeavors.  The Research Administrative Coordinator II serves as both the ombudsman and liaison to the Office of Sponsored Programs to ensure better support and coordination of all facets of pre and post award services.  This position will provide supervision of all day-to-day research activities included below and will make staff recommendations to Business Administrator to address increased demand.  In addition, the incumbent will assist in the distribution and assignment of work load as appropriate. 

EDUCATION / EXPERIENCE

• Bachelor's degree in a related field or equivalent education and/or experience 
• Four years' experience with grant application preparation and/or management of grant budgets 

SKILLS AND QUALIFICATIONS:

• Excellent interpersonal skills 
• Ability to deal effectively with faculty, staff, and external sponsors 
• Excellent oral and written communication skills 
• Computer literacy 
• Supervisory experience

ESSENTIAL FUNCTIONS:

Pre-Award:

1. Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department.
2. Facilitate grant and/or contract submission by providing training and guidance to Faculty members and department administrators. This includes preparation of applications, institutional requirements, and administrative processes as well as providing examples of various types of grant applications to investigators. 
3. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications; electronically submit applications to extramural funding agencies; finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OSP. 
4. Work with the Business Administrator and departmental Faculty to create better awareness of funding opportunities and submission deadlines; process grants to the OSP. 

Project Development/Proposal Submission:

1. Assist faculty in obtaining and coordinating proposal components from various participants when multi-investigator awards are submitted.
2. Together with BA and faculty create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification. 
3. Create, coordinate and review subcontract grant applications; coordinate negotiation correspondence with management prior to transmittal of contact.  Review and recommend approval of draft negotiation correspondences associated with basic research agreements. 
4. Facilitate communications to departments by participating in training sessions and preparing information for institutional publications related to research.
5. Under general supervision, act as a liaison for the department to the Office of Sponsored Programs and extramural funding agencies for contract and grant applications. 

Post-Award Management:

1. Prepare re-budgeting requests.
2. Compile and prepare financial progress reports.
3. Arrange for and document the acquisition of equipment.
4. Function as liaison to the OSP to assist with coordination of sponsor updates of grant information.
5. Coordinate time and effort information.
6. Prepare and approve personnel actions related to projects.
7. Oversee HR transactions for grant accounts and ensure salaries are posted correctly
8. Track research time and effort.
9. Prepare and submit requests for labor distribution changes for personnel related to extramurally funded projects. 

Compliance Management:

1.  Help prepare ACUC, IRB, radiation safety, biosafety and other regulatory documents with investigators.
2. Review submission of protocols and grants sent to the Office of Research
3. Monitor and advise faculty on regulatory changes.
4. Orient new researchers to the Department and WFUHS procedures.
5. Perform other related duties incidental to the work described herein. 

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.

Atrium Health is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem - that includes Brenner Children's Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians.

Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process.  Thanks in advance for your flexibility.