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Form of workJob Summary
Coordinate a variety of research activities for assigned departments and provide faculty with administrative support facilitating the timely submission and subsequent post award management for research endeavors to assure that research projects comply with institutional and sponsor requirements. The incumbent will serve as both the ombudsman and liaison to the Office of Research to ensure better support and coordination of all facets of pre and post award services.
Education / Experience
Bachelor's degree in a related field or equivalent education and/or experience.
- RAC I requires two years' experience with grant preparation and management of grant budgets
- RAC II requires four years' experience with grant preparation and management of grant budgets.
Essential Functions
- Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department.
- Facilitate grant and/or contract submission by providing training and guidance to faculty members and department administrators. This includes preparation of applications, institutional requirements, and administrative processes as well as providing examples of various types of grant applications to investigators.
- Help faculty: Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications; Electronically submit applications to extramural funding agencies; Finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OR.
- Work with departmental administrative leadership to provide routine reporting outlining high level revenue vs. expense performance as well as detailed payroll analysis to ensure appropriate operating performance across all projects.
- Assist faculty in obtaining and coordinating proposal components from various participants when multi-investigator awards are submitted.
- Coordinate with faculty to create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification.
- Help create, coordinate and review subcontracts grant applications; Help coordinate negotiation correspondence with management prior to transmittal or contact. Review and recommend approval of draft negotiation correspondences associated with basic research agreements.
- Facilitate communications to departments by participating in training sessions and preparing information for institutional publications related to research.
- Under general supervision, act as a liaison for the department to the Office of Research and extramural funding agencies for contract and grant applications.
- Help prepare re-budgeting requests; compile and prepare financial progress reports; help arrange for and document the acquisition of equipment; function as liaison to the Office of Research to assist with coordination of sponsor updates of grant information; help coordinate time and effort information; prepare and approve personnel actions related to project.
Skills and Qualifications
- Excellent interpersonal skills.
- Ability to deal effectively with faculty, staff and external sponsors.
- Analytical skills with advanced Excel navigation and ability to construct financial reporting for trending & variance analysis.
- Excellent oral and written communication skills.
Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.
Atrium Health is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem - that includes Brenner Children's Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians.
Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.
It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.
