Administrative Coordinator

Job Responsibilities:

• Process daily deposits for all departments
• Reconcile Schedule 225 (Cash Clearing)
• Post Vendor Invoices (without POs) to Accounts Payables
• Reconcile credit card statement (monthly)
• Record and pass on calls with accounting issues
• Assist Accounting staff
• Send deals, mail, and other documents to and from accounting office
• Verify all required paperwork is in the deals
• Maintain inventory of Temp Tags for Sales
• Assist Management Team
• Assist with application/renewal of sales licenses
• Verify required paperwork for new hires
• Process drug screen
• Submit Background Check
• Send New Hire paperwork and upload to Applicant Tracking System (ATS)
• Assist with New Hires in Paycom
• Communicate and schedule with employees on mandatory HR meetings
• Field and direct employee questions and/or concerns to correct resource
• Assist HR Manager
• Assist with new hire orientations
• Order & maintain all office supplies
• Assist in/Order forms for dealership
• Dealer Tags inventory tags for renewal each year update Google Sheets with tag info
• Order Business Cards
• Order Name Tags
• Order any company swag
• Complete apparel orders for staff as needed
• Forward all incoming Postal Mail to Accounting (Do not Open)
• Receive, Store & Deliver incoming Office Supplies
• Assist GM in all matters
• Plan Holiday Events
• Assisting with any other reasonable requests from Management
• Online review & reputation management
  • Solicit, respond, resolve, challenge utilizing online review platform
  • Monitor social platforms & alert when negative or inappropriate content is identified

Job Qualifications:

• Professionalism
• Organizational Astuteness
• Managing Processes
• General office skills
• 2+ years experience in Administrative role preferred
• Proficiency in Microsoft Office tools and Google Docs required
• High School Diploma or equivalent required