Field Operations Coordinator

FIELD OPERATIONS COORDINATOR

This full-time position reports to VP/ Sr. Director Field Production

The Field Operations Coordinator supports the VP/ Sr. Director Field Production with the coordination and management of field production project staffing and team travel. Elements include but are not limited to:

KEY RESPONSIBILITIES:

• Contribute to project execution according to company standards within established budgets and timeframes.
• Coordinate and book travel for Evolve field production staff across all projects.
• Coordinate booking and scheduling of all field labor calls across all projects.
• Keep project management and field production teams informed of project status by completing/updating documentation and reporting project status as scheduled.
• Provide general project and administrative support to the VP/Sr. Director Field Production.
• Set priorities, demonstrates proactivity, and assumes a leadership role for assigned work.
• Develop an understanding of each projects' production & logistical needs.
• Develop an understanding of basic event production, event planning workstream, and works alongside field production and transportation/logistics teams.
• Organize all relevant job information and provides to team members in a timely manner.
• Obtain necessary project information, including training, event schedules and routing plans.
• Source new vendors and manage staffing/labor suppliers for event staffing/labor calls.
• Travel to on-site events on occasion and assist in program execution.
• Other duties as assigned.

THE IDEAL CANDIDATE WILL HAVE:

• Excellent attention to detail and the ability to follow through.
• Ability to work as part of a team and independently.
• Negotiation skills.
• Knowledge of special event operations, management, and live event programming.
• Ability to travel infrequently, including at times for lengthy durations or over weekends/holidays.
• Excellent organizational and time management capabilities.
• Demonstrated problem solving skills and ability to implement solutions quickly.
• Solid communication skills - written and verbal.
• Polished, professional demeanor, projects confidence and enthusiasm for the business.
• Self-motivated.
• Ability to help with set-up, tear down and troubleshoot display elements at events including digital elements.
• Ability to manage multiple projects at one time and prioritize responsibilities.
• Confidence in leading meetings, team calls and presentations.

QUALIFICATIONS:

• Bachelor's degree preferred.
• Minimum of 1 year business experience.
• Previous event and/or travel related experience preferred.
• Event or business related internship preferred.
• Strong computer skills - MS Office (including Outlook, Excel, PowerPoint, and Word) and G Suite.

ADDITIONAL REQUIREMENTS:

• Able to work for extended periods of time in various weather conditions.
• Able to sit at a desk for prolonged periods.
• Able to lift and move up to 40 pounds of material at a time.
• Must be a licensed driver and have a reliable vehicle (Required).
• Must be able to travel occasionally.
• Work non-traditional hours including some nights, weekends, and holidays.
• Ability to carry out a series of instructions without constant supervision.
• Able to remain professional and courteous at all times.
• US work authorization (Required)

Evolve is an equal opportunity employer. We consistently renew our commitment to creating and maintaining an inclusive workplace for all. Evolve does not discriminate against any applicant, employee or partner due to race, gender, disability, religion, sexual orientation or veteran status. We foster integrity and respect within the workplace and believe the foundation of our success is our collective differences and diversity of thought. We welcome all to apply with Evolve to help us continue to build a community that promotes inclusion, opportunities, respect and equity for everyone.