Day Camp Operations and Facilities Coordinator

Day Camp Operations and Facilities Coordinator

Position Description

ORGANIZATIONAL MISSION: Our mission is to bring out the limitless potential in young leaders through extraordinary experiences and nurturing relationships.

POSITION SUMMARY: The Operations and Facilities Coordinator manages all aspects of the Day Camp office, health center, transportation and food service operations for PEAK’s Milwaukee Day Camps, and will work to upkeep safe and cleanly spaces for all program participants and staff. During the summer season, this position supervises several teen participant interns (LTs) that support these areas. In addition, the Operations and Facilities Coordinator provides administrative support to the entire camp team and assists in other areas under the guidance and supervision of the Youth Programs Manager. 

BASIC FUNCTION AND RESPONSIBILITY

• Day Camp Office & Operations: Oversee the daily operations of the Day Camp office. Includes managing camper files, providing and maintaining daily attendance sheets, coordinating process for supply purchasing and inventory, as well as light custodial work in the afternoons. Work closely with the Youth Program Manager to coordinate space logistics. Oversee all transportation logistics, including daily bus schedule and field trip transportation.  

• Facilities and Space Management: The Operations and Facilities Coordinator will be responsible for light custodial work after each meal and after snack time. They, along with the support of the LT participant Interns, will reset the space as needed, making sure that each room is safe and usable. Will haul garbage and recycling for proper disposal throughout the camp day. Sanitize and maintain the kitchen lab in order to meet all Food Service standards. Will also complete necessary laundry on a daily or weekly basis. 

• Participant Outcomes: Manage participation survey completion process; ensure surveys are completed at the start and close of each session. Alongside the Director of Youth Programs, implement evaluation of summer programs using Program Quality Assessment (PQA) including coordinating schedules with assessors. 

• Food Service Program: Oversee food service Operations and meal tracking for Summer Food Program. Manage inventory and place food and supply orders. Train and supervise kitchen aides (LT assistants and counselors assigned to meal duty). Ensure all nutritional requirements are met and required documentation is recorded; Train camp staff in Summer Food Service Program procedures; Complete timely submissions of meal counts and number served for reimbursements and subsidy.  Oversee daily snack programs in a similar manner. Will complete Food Service and Storage online training. Alongside the Youth Programs Manager, will work within a budget to order and pick up weekly ingredients and supplies. 

• Health and Safety: Work closely with PEAK leadership to ensure our Health and Safety procedures are aligned with CDC recommendations.  Assist with evaluating, updating, and implementing safety and emergency policies and procedures when necessary. Assist in training all staff in these policies and procedures. Oversee health services, guided by Day Camp health care policies and procedures. Oversee that all medical protocols (such as administering medication) and PEAK health care policies and procedures in managing camper and staff health and wellness are followed.

• Other:  The Day Camp Operations and Facilities Coordinator will also be responsible for oversight of LT interns.  They may be asked to serve in a utility role filling in as needed in various other capacities to support Day Camp in working to achieve our mission objective and in service to our youth and families.

COMPENSATION AND BENEFITS

• Our summer seasonal staff are paid on a bi-weekly basis and are classified as exempt, seasonal employees.
• Bi-weekly pay is $850 per week
• A week of professional development with all seasonal staff focused on youth development
• A week of professional development with all seasonal Lead Team members focused on staff coaching and support

KNOWLEDGE, SKILLS, & ABILITIES

• Key competencies: Grit, Growth Mindset, Self Management, Teamwork, Empathy, and Initiative.
• Experience and excitement about working with young leaders.
• Belief that with the right support and access to quality programs and experiences, all young people are able to achieve at the highest level imaginable. 
• Enthusiasm about new experiences and ability to self-manage to bring a consistent level of energy all summer long.
• Must be detail-oriented and able to document accurately 
• Ability to quickly learn new technologies and functions of the organization’s database system.

• Bilingual (English & Spanish) preferred but not required. 

REQUIREMENTS & CERTIFICATIONS

• Minimum of 21 years old
• Valid driver's license, and clean driving record. 
• Must be available Monday-Friday, June 10- August 16. This is an extended position, running through all specialty camps.   
• Ability to work 8am- 4:15pm.

• Ability to work until 6:30pm on August 1st for our Day Camp Summer Celebration. 

• Current CPR and First Aid Certification. (PEAK can assist in attaining.)
• High school diploma or equivalent is required. Some college experience is preferred.

REPORTING AND RELATIONSHIPS

The Day Camp Operations and Facilities Coordinator reports directly to the Youth Programs Manager and works as an integral part in providing administrative and support services in relation to the operation of Milwaukee based Summer Day Camps.  This role will supervise several PEAK Teen Interns (LTs.) The Day Camp Operations Coordinator will also work closely with PEAK’s Director of Youth Programs, Operations Manager, and Director of Impact & Engagement.  

PHYSICAL DEMANDS/WORKING CONDITIONS 

• Work environment includes a variety of settings including tasks performed outside, in the kitchen, health center, agency vehicles, and some off-site locations.
• Day Camp programming is in constant motion. Campers and staff are interacting and moving around, doing various vigorous activities throughout the day, indoor and outdoor. You may spend a large portion of the day outdoors and may remain standing or on your feet for long periods of time.
• Must be comfortable working in an urban park as a significant portion of your time will be spent at PEAK’s program center in Tiefenthaler Park 
• Must be able to lift up to 40 pounds.

ADDITIONAL COMMENTS: 

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.  Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.

PEAK Initiative is proud to be an equal opportunity workplace employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.