Address
Form of work
Salary: Performs high level administrative duties for executive management.
:
1. Heavy day-to-day interaction with executive management.
2. Manage and maintain executive’s schedules.
3. Make travel and meeting arrangements.
4. Screen calls.
5. Prepare responses for correspondence.
6. MCA Administrator for the office
7. Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet or presentation software.
8. Integral part of brokerage team.
9. Heavy involvement with sale/lease transaction process.
10. Perform specialized work requiring knowledge of technical terminology.
11. Draft documents, including but not limited to, Listing Contracts, Letters of Intent, Offers, Counter Offers, Addenda, Amendments, Lease Agreements and ARA forms.
12. Track and maintain critical date schedules for pending closings.
13. Coordinate documents for and assist with closings.
14. Prepare leasing and sale commission invoices.
15. Communicate with clients regarding managed and listed properties.
16. Coordinates projects with interns.
17. Prepare binders for tour packages, closing books, etc.
18. Assist in the preparation of brokerage-related reports.
19. Site research, pull demographics for major retail tenants.
20. Assist clients with investment related requests.
21. Prepare various Excel spreadsheets.
22. File and retrieve corporate documents, records and reports.
23. Organizes and maintains paper and electronic files.
24. Disseminate information by using the telephone, mail services, web sites and e-mail.
25. At times, may be required to field telephone calls, receive and direct visitors, filing and faxing.
26. DataScout, CREXI, Costar and MLS
27. Work in a constant state of alertness and in a safe manner.
28. Ability to work overtime and remotely.
29. This description is not an exhaustive list of all job functions, duties, skills and job standards required. Other job functions, duties, skills and standards may be added. Management reserves the right to add or change the job requirements at any time.
:
1. Ability to interact and communicate effectively & clearly (written & verbal)
2. Strong organizational skills and attention to detail
3. Strong proficiency of MS Office, including Word, Excel, PowerPoint, Outlook, Google Docs
4. Ability to remain calm under pressure and able to multi-task
5. Regular and punctual attendance
6. Positive attitude, dependable and self-starter
7. Excellent listening skills
8. Works well under limited supervision but also works well with supervision
9. Ability to manage multiple priorities and projects
10. Ability to exercise judgment and discretion
11. Excellent time-management skills
12. Professional appearance at all times
13. Ability to interact/work well with company principals, employees and clients on a regular basis
14. Ability to learn new software, if required
15. Proficient with PC
16. Ability to type a minimum of 60 WPM
17. Strong Internet research skills
18. Contracts/Legal background is a plus
:
Experience: Minimum of 3+ years experience supporting at the executive level
Education: Some college desired, but not required.
:
1. PC with Microsoft Suite of products including Word & Excel
2. 10-Key calculator
3. Photocopy Machine
4. Fax Machine
5. Digital Scanner
6. Telephone
7. Printer
):
1. Ability to perform tasks requiring sustained repetitive motion and/or fine motor skills.
2. Ability to reach, bend, squat, lift, push, pull, kneel
3. Ability to work under pressure and meet deadlines
4. Ability to interact with a wide range of personalities
5. Ability to sit for long periods of time
6. Ability to move freely within the office areas
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Relocate:
- Rogers, AR 72758: Relocate before starting work (Required)
Work Location: In person
