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Form of workPosting End Date:
Work Place Flexibility: Hybrid
Legal Entity: Entergy Arkansas, LLC
* This position is part-time and hybrid-based. *
* This position will be filled as an Administrative Assistant I, II, III or Sr. based up on the experience and qualifications of the selected candidate. *
JOB SUMMARY/PURPOSE:
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.
JOB DUTIES/RESPONSIBILITIES:
- Provide secretarial and administrative support to Directors, Managers and Project Managers..
- Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
- Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.
- Manage administrative affairs of the department including invoice processing, contract processing and execution, independent external auditing processing, , training records, etc.
- Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
- Be proactive in forwarding work issues to the appropriate managers/supervisors.
- Assist in AR Public Service Commission filings.
- Maintain accurate financial records, facilitate timely payments, and streamline related functions for EAL's Energy Efficiency group that manages a $73 million dollar budget annually.
- Gathering and organizing billing information, calculating costs and kWh savings, and ensuring the accuracy of invoice details.
- Monitoring payment deadlines, verifying, and reconciling accuracy of data, researching invoice related issues, communicating with vendors and internal departments regarding invoice related matters and discrepancies, and following up on overdue accounts.
MINIMUM REQUIREMENTS:
Minimum education:
- Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum experience:
- Assistant-Administrative I: 0 - 2 years
- Assistant-Administrative II: 2 - 4 years
- Assistant-Administrative III: 4 - 6 years
- Assistant-Administrative, Sr.: 6 - 8 years
Minimum knowledge, skills and abilities:
- Must have typing ability.
- Must be proficient in MS office tools - Word, Excel and PowerPoint, etc.
- Requires good customer services experience.
- Requires the ability to maintain confidentiality.
Any certificates, licenses, etc.:
- Must be EEI SASS test recommended.
- Candidates selected to attend SASS testing will be invited to do so via email *MONITOR YOUR SPAM/JUNK FOLDER
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Primary Location: Arkansas-Little Rock Arkansas : Little Rock
Job Function: Professional
FLSA Status: Non exempt
Relocation Option: No Relocation Offered
Union description/code: NBU-NON BARGAINING UNIT
Number of Openings: 1
Req ID: 114129
Travel Percentage:Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information. 41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.
Pay Transparency Notice:
Pay Transparency Nondiscrimination Provision (dol.gov)
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.
In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
