Administrative Assistant

Overview: The Administrative Assistant role encompasses various administrative tasks, including office operations, financial support, document management, and utilizing Excel for data analysis. QuickBooks experience is required to handle basic financial tasks effectively. The ideal candidate will be detail-oriented, highly organized, and proficient in Excel.

Responsibilities:

• Handle day-to-day administrative tasks such as answering phones, responding to emails, and managing correspondence.
• Coordinate scheduling for meetings, appointments, and conference rooms using Outlook or similar software.
• Maintain organized filing systems, both physical and digital, ensuring easy access to documents.
• Order and manage office supplies, monitor inventory levels, and liaise with vendors as necessary.

Document Management:

• Prepare, format, and edit documents, reports, and presentations using Microsoft Office Suite.
• Ensure accuracy and completeness of all documents and records.
• Assist with data entry, database maintenance, and generating reports using Excel.

Financial Support:

• Utilize QuickBooks to process invoices, expense reports, and financial transactions accurately and efficiently.
• Maintain records of office expenditures, reconcile bank statements, and assist in budget monitoring.
• Provide support for basic financial tasks such as accounts payable and receivable.

Excel Data Analysis:

• Utilize Excel to analyze and interpret data, create spreadsheets, and generate reports.
• Perform calculations, create charts and graphs, and manipulate data for various purposes.
• Proficiency in Excel functions such as VLOOKUP, pivot tables, and conditional formatting is required.

Communication Support:

• Serve as a primary point of contact for internal inquiries and requests, ensuring timely and accurate responses.
• Relay messages and information to relevant individuals, maintaining professionalism in all communications.
• Assist in drafting internal communications, announcements, and documentation as needed.

6. Other Duties:

• All other duties as assigned

Qualifications:

• High school diploma or equivalent; additional education in Office Administration or related field is a plus.
• Proven experience in an administrative role, with proficiency in Microsoft Office Suite and advanced Excel skills.
• Experience using QuickBooks for basic financial tasks such as invoicing, expense tracking, and reconciliation.
• Excellent organizational and time management abilities, with strong attention to detail.
• Effective communication skills, both verbal and written.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Adaptability and willingness to learn new skills as required.

Physical Requirements:

• Ability to sit, stand, and move around the office for extended periods.
• Capable of lifting and carrying up to 25 pounds of office supplies or materials.
• Proficiency in using computer equipment and office machinery.
• Ability to navigate stairs and access various areas within the office space.

Job Type: Full-time

Pay: $14.84 - $22.26 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Little Rock, AR 72205: Relocate before starting work (Required)

Work Location: In person