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We develop, manufacture, and supply dental implants, clear aligners, instruments, CADCAM prosthetics and biomaterials for use in esthetic dentistry, tooth replacement and restoration solutions or to prevent tooth loss.
We empower our employees to perform and make an impact, to question the status quo, to drive change, to stay ahead of the competition. From the first Dental Implant in 1974 to the latest Digital Solution – we do things differently than others
We deliver innovation based on evidence. This is part of our employer culture as well as an exceptional team spirit that truly encourages diversity and a powerful “can-do” attitude.
#WeChangeDentistry every day. Be part of it.
POSITION SUMMARY:
The Straumann Group is currently seeking an Executive Assistant to be located in Andover, MA, supporting our NAM Lead Team (LT) members, which include the VP of People and Culture, VP of Marketing and Education, and VP of Legal Counsel, in their day-to-day business operations. The Executive Assistant will oversee calendar management, correspondence preparation, call screening, travel arrangements, expense processing, and field visit organization. Furthermore, they will act as a communication liaison within the organization, both domestically and internationally, handling confidential information with utmost discretion. Regular interactions with employees, key opinion leaders, and customers will take place via phone, email, and occasional face-to-face meetings. This role may also entail managing local or national meeting logistics, such as presentation preparation, catering, and venue/vendor coordination.
JOB RESPONSIBILITIES:
This position is responsible for, but not limited to, the following:
- Manage the LT’s calendar, scheduling appointments and meetings
- Arrange internal or offsite meeting space i.e. meals, room set-up, transportation, etc. for Executive Meetings, customer, and internal employee meetings
- Arrange complex and detailed travel for supported LT, as well as assisting Executives from HQ (if requested) by interacting with their Executive Assistants at Headquarters
- Be available when an LT member is traveling to assist with emergency travel arrangements.
- Prepare and finalize presentations
- Prepare expense reports and reconcile JP Morgan billing
- Type correspondence to include letters, memos, forms, e-mails, etc.
- Handle and maintain confidential information
- Screen incoming phone calls and e-mails and respond independently when possible
- Serves as a contact to people inside and outside the company
- Represent the Local LT effectively with customers, prospects, employees and suppliers
- Perform special projects as assigned
- Collaborates with various staff and departments in preparing special projects
- Takes an active role in helping to foster a team-oriented culture.
- Work collaboratively with other Executive Assistants as needed
PHYSICAL ATTRIBUTES:
- Sit and work on a computer and participate on video calls for long periods of time
MINIMUM QUALIFICATIONS:
- Associate Degree in Business, Secretarial Science, or related discipline (two-year program)
- 5+ years of experience in supporting multiple top-level executives in a matrixed, multinational corporate setting.
- 5+ years of experience working with SAP, organizational chart design and review and management of departmental budgets.
- 5+ years of experience working with Microsoft Suite (MS Word, Excel, and Power Point)
PREFERRED QUALIFICATIONS:
- Bachelor's Degree in Business, Liberal Arts or related discipline
- Ability to work in an international environment with multiple internal and external customers and determine priorities
- Negotiation skills
- Previous procurement experience
- Self-motivated, demonstrated ability to take on tasks or projects, without being asked
- Professional phone etiquette; excellent written/oral communication skills
- Strong professional judgment/critical thinking
- Strong interpersonal skills; diplomatic
- Strong organization skills with developed processes and ability to prioritize
- High customer service ethics
- Detail-oriented; Strong focus on accuracy, quality, and timeliness all while handling multiple tasks
- Flexible and responsive
Additional Information:
Whether you’re looking to build your career, improve your health, or brighten your SMILE, we offer generous benefits to help you achieve your goals.
- Very Competitive total compensation plans (some positions include discretionary bonus, or Performance Share Units).
- A 401(K) plan to help you plan for your future with an employer match
- Great health, dental and vision insurance packages to fit your needs to ensure you’re happy and healthy. Straumann contributes a healthy portion towards employees’ premium.
- Generous PTO allowance - plenty of time to recharge those batteries!
Please understand that we do not need external support by recruiting agencies and consultants to fill this vacancy. Thank you for respecting this.
Videos To Watch
https://youtu.be/3lq5BLAvIdQ
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Employment Type: Full Time
Alternative Locations: United States : Andover (MA)
Travel Percentage: 0 - 10%
Requisition ID: 12387
