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Form of workJob Description
Job Description:
Pay Range $24.90hr - $28.89hr
Responsibilities:
Pay Range $24.90hr - $28.89hr
Responsibilities:
- Perform administrative and clerical duties for the Commissioner s office, ensuring an organized filing system and timely processing of requests.
- Distribute time-sensitive mail and correspondence, including 51A s, to the Ombuds team and other units.
- Coordinate staff onboarding and manage the Commissioner s office budget.
- Prepare Commissioner s travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
- Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
- Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
- Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
- Exercise discretion in handling confidential information and assess the priority level for meeting requests.
- Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
- Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or units with an empathetic and tactful approach.
- Upload, track, and update information on the Commissioner s document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
- Plan and coordinate Commonwealth and Department s annual employee recognition programs in collaboration with the Commissioner s support team.
- Provide support to the Commissioner s Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor s Office, EOHHS, OCA, legislature, sister agencies, and federal government.
- Provide coordination and coverage support for other Central Office units as needed.
- Perform additional duties as assigned by the Executive Support Manager.
