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Form of workJob Description
733522 Executive Assistant, Boston, MA, 10 months contract
Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA.
This is with Commonwealth of MA and Dept of Transportation. Will be required to work onsite at 10 Park Plaza.
Description :
The Executive Assistant will provide the Chief Procurement Officer and CPO staff with executive administrative support including, but not limited to the principal duties and responsibilities (see scope of work attached).
This Executive Assistant will encounter sensitive and confidential information and the role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner. The ideal candidate will require little to no supervision, takes initiative, is well organized, is flexible, and can manage multiple priorities simultaneously.
Responsibilities :
Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA.
This is with Commonwealth of MA and Dept of Transportation. Will be required to work onsite at 10 Park Plaza.
Description :
The Executive Assistant will provide the Chief Procurement Officer and CPO staff with executive administrative support including, but not limited to the principal duties and responsibilities (see scope of work attached).
This Executive Assistant will encounter sensitive and confidential information and the role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner. The ideal candidate will require little to no supervision, takes initiative, is well organized, is flexible, and can manage multiple priorities simultaneously.
Responsibilities :
- Perform Administrative and Office Support Activities including but not limited to creation/revision of presentations/reports, correspondence, and excel worksheets as well as management of calendars and emails.
- Handle complex and confidential situations and requests.
- Establish & sustain relationships with CPO reports, and other key stakeholders.
- Field and manage correspondences/requests in a courteous & professional manner on behalf of the CPO as necessary. Follow up with stakeholders on behalf of the CPO, as required.
- Proofread documents and ensure accurate / consistent data prior to distribution.
- Monitor and update online records and folder systems to ensure that information is easily retrievable.
- Support printing and copying as needed.
- Ensure security, integrity and confidentiality of data and information.
- Coordinate and prepare the CPO for meetings and presentations.
- Maintain and/or assist in maintaining the calendars/schedules for CPO and CPO staff
- Ensure recurring team meetings occur on a routine basis.
- Secure conference rooms or other venues for applicable meetings.
- Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos.
- Plan and assist the coordination of events.
- Coordinate and maintain department budget including monitoring, tracking, expenditures, invoices.
- Provide coverage for the Executive Assistant to the CAO / Office Manager when absent.
- Maintain administrative procedures and identify opportunities for improvement.
- Perform related duties and projects as assigned.
