Executive Assistant

FIRST BAPTIST CHURCH PINEY GROVE (FBCPG)
Executive Assistant
Job Description
REPORTS TO: Lead Pastor
POSITION STATUS: Full-time, Salaried
The Executive Assistant is a well-organized team member, who manages the affairs of the Lead
Pastor in a spirit of excellence. The Executive Assistant has the ability to communicate on
multiple levels, be experienced in organizational and logistical management and in developing
relationships. The Executive Assistant provides high level administrative support through
effectively accomplishing tasks and church initiatives. Therefore, this person is a highly
perceptive, detail-oriented, methodical thinker that is always willing to learn.
DUTIES RESPONSIBILITIES (See detailed list of duties and
responsibilities and requisite qualifications and skills on church website)

● Manages all communications, meetings, documentation, travel logistics, events, and related
tasks associated with the Office of The Lead Pastor, in excellence and with high levels of
confidentiality.
● Communicates with all persons in a polite, professional, and Christlike manner.
● Provides administrative assistance, such as writing and editing e-mails, drafting memos, and
preparing communications on the Lead Pastor’s behalf, in a timely manner
● Managing the Lead Pastor’s calendar, including making appointments, prioritizing
engagements, with awareness of the most sensitive matters
● Organizes meetings, including scheduling, sending reminders, purchasing needed items,
and organizing catering when necessary
● Welcomes guests with profound hospitality, and studiously identifies the purpose of their
visit before allowing them to have access to the Lead Pastor
● Maintains comprehensive and accurate records, prepares expense reports for
reimbursement/tax record documentation, and follows all church policies, processes, and
procedures, with all due diligence
● Supervises and maintains open lines of communication and performs regular check-ins with
the church receptionist to ensure he/she has necessary guidance and administrative support
for his/her duties and tasks, so that both operate in alignment with FBCPG’s vision, mission,
and core values
● Work with other staff and leadership to innovatively use technology and digital platforms to
advance administrative workflows, improve efficiencies in the use of time and resources,
and increase the church’s presence in the virtual world
● Provide requisite weekly, monthly, quarterly reports with detailed accuracy, as requested by
the Lead Pastor
● Participates in the church’s annual strategic planning and budgeting process, which includes
the evaluation of the administrative processes and the development of churchwide
objectives and performance indicators

● Supports the Assistant Pastor in the areas of administration to help him/her fulfill his/her
purpose, tasks, and resources
● Serve as a liaison between the Lead Pastor’s office, community leaders and/or
organizations
● Maintain clear channels of communication with the Lead Pastor to obtain input, insight, and
affirmation of his/her plans and decisions related to the Pastoral Office, as well as special
projects and specific tasks assigned by the Lead Pastor
● Attend and participate in requisite staff meetings, congregational meetings, and churchwide
events and programs
● Continue to evaluate one’s own strengths and weaknesses and be responsible for one’s
professional improvement, spiritual maturity, and personal growth by participating in
quarterly reviews with the Lead Pastor
REQUISITE QUALIFICATIONS AND SKILLS
● A personal and growing relationship with Jesus Christ
● Humility, teachability, flexibility, timeliness, and adaptability
● A life congruent with biblical mandates for leaders to demonstrate authenticity, integrity,
and a strong moral character (1 Timothy 3:1-7  Titus 1:6-9)
● Ability to maintain a very reputable community presence and influence, especially in
areas that pertain to financial and operational matters
● Excellent relational aptitude, accompanied by a Christ-like attitude, and loving
engagement with persons in the congregation and community
● Extremely organized, strategic, and resourceful
● Strong skills in office administration and coordination
● Highly developed listening skills and very effective oral and written communication skills
● Very confidential, and discerning of the accuracy of information
● Growing knowledge and progressive understanding of technology to innovatively
improve administrative efficiencies and effectiveness
● Courage to readily take responsibility for one’s own mistakes, as well as those that occur
in the areas under his/her leadership
● Great computer skills and advanced proficiency with software and applications, such as
Microsoft programs, email, Zoom, etc.
● Strong commitment to the vision, mission, core values, and leadership guidelines of First
Baptist Church Piney Grove
● Successful passing of an extensive background check that includes professional and
character references
REQUIRED EDUCATION AND EXPERIENCE
● An earned bachelor’s degree
● Five-plus (5+) years of related administrative and office management experience
● Three-plus (3+) years of executive office support