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SalaryThe Charter County of Wayne is Michigan's first and largest County! Home to 34 cities and nine townships; from Rockwood to Livonia, from Sumpter Township to the Grosse Pointes, each community in Wayne County offers residents and businesses a unique blend of opportunity to live, work, play and raise families.
Headquartered in beautiful Downtown Detroit, our largest city and the automotive capital of the world, Wayne County Government offers a diversified economy and high standards for our residents' quality of life. With a history rich in culture, arts and diverse communities, Wayne County takes pride in its promotion of diversity, inclusion and equity, not only through its residents but also through its employees.
Becoming a part of the Wayne County team means that you are driven, ambitious and ready to have a positive impact on the community.
The Executive Assistant 3 will provide high-level executive administrative support to the Director of Public Services, by handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant 3 will assist with FOIA (Freedom of Information Act) requests, assist with special projects, ordering of supplies, and other related duties as assigned. The Executive Assistant 3 may also train and supervise lower-level clerical staff.
Some responsibilities will include:
- Provide confidential administrative support to the Director & Deputy Director of the Department of Public Services (DPS).
Handle citizen complaints on behalf of the Director & Deputy Director.
Coordinate all Department of Public Services insurance claims investigations.
Process all travel vouchers disbursements.
Handle & screen all calls to the Department Director & Deputy Directors office and acts as backup.
Process records/transactions in JD Edwards financial system for Director & Deputy Director as well as assist Division Directors of DPS.
Maintain calendars, organize meetings, coordinate appointments & make travel arrangements for the Department Director & Deputy Director.
Coordinate & compile monthly reports for all DPS Divisions
Maintain records, distributes petty cash, store keeping requisitions, & other miscellaneous funds.
Responsible for the handling & ordering of office supplies & office equipment through the online ordering system for the Director & Deputy Director of DPS and administrative staff.
Coordinates & assists with special projects as directed
Qualified Applicants will have:
Bachelor's Degree is preferred
4 to 5 years of office/executive experience and great knowledge of technology tools to assist with responsibilities.
(Copier, Printer, Scanner, etc.)
Equal Employment Opportunity: Wayne County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to: recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. For information regarding the Department of Justice - EEO Utilization Report, please visit https://www.waynecounty.com/departments/phr/legal-postings.aspx.
Accommodations: If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Wayne County Department of Personnel/Human Resources at 313-224-5901 or via email at hrexam@waynecounty.com. Hearing or speech impaired persons using TDD's or similar devices may contact the Michigan Relay Center, toll free at (800) 649- 3777 or 711 to communicate directly with the Department of Personnel/Human Resources during regular working hours.
