AddressThe Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.
Responsibilities:
- Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
- Responsibilities include performing various tasks in administrative support at the upper executive level.
- These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
- Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
- Recognized as the top administrative employee in the department or division.
- The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.
Education and Experience:
- High school education or equivalent; some college level education highly preferred.
- Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.
Knowledge & Skills:
- Senior/advanced general administrative skills/ knowledge.
- Usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs.
- Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
- Specific advanced software skills as required by the department.
