Executive Assistant 1

TO APPLY

Step 1: Please fill out this form: https://form.asana.com/?k=Joj5731y4rBKY2vb2eqJCg&d=1187336730789665 (which includes requests for references & your resume) in order to be considered for the position.

Step 2: Send one email to hr@empirecapitalventures.com that includes a link to a Loom video or YouTube unlisted video that covers the following:

• Introducing yourself and stating why you are interested in this position
• Briefly explain how you can assist the team members that you are supporting with buying back their time
• What sets you apart from the other candidates and/or what is unique about you

Also, in the body of the email, please answer the following two questions:

• What is the company’s revenue goal?
• How many professionals do we plan to hire to hit that revenue goal?

The answers to these questions can be found on the video found on the Career page of the Empire Capital Ventures website.

GENERAL DESCRIPTION

(ECV) is a black-owned firm with a diverse team who is seeking an experienced Executive Assistant to join our internal team as a W-2 full-time employee. ECV serves six and seven figure business owners who are seeking to create eight figures in wealth through advanced tax planning and wealth management through a racial equity lens. We are seeking an Executive Assistant who is able to self-manage, work as a team player and contribute to the overall growth, development and success of the organization.

We are a diverse team of motivated wealth professionals. This is a safe space for clients and our team regardless of religion, ethnicity, gender, orientation, etc.

This individual will be responsible for, but not limited to:

• Serving as the first line of defense to safeguard the executives and managers
• Sitting in and/or facilitating internal and external meetings when managing partner is not available
• Overseeing and managing contractors, vendors, and internal deliverables and deadlines

Here are a few competencies that we would expect an Executive Assistant to display from Day One:

• Proactiveness - You have the ability to constantly think of things that the people you are supporting are not thinking of
• Follow-Up/Follow-Through - You have the ability to continually follow-up on communications, either internally or externally, to ensure the task at hand is completed
• Organization - You are extremely organized and can plan and execute projects. You have a high degree of accuracy and attention to detail.

The ideal candidate should be tech-savvy, able to communicate through multiple channels, and a fast responder.

LOCATION & SCHEDULE

The ideal candidate for this role would be based in Montgomery, Alabama however, we will consider a remote worker if a remote worker is the best candidate. As our clients are throughout the United States and a few other countries, we use video calling and maintain a professional image while serving all of our small business clients throughout the world.

ECV offers a tremendous amount of time flexibility for our team. We expect this position to be committed to a minimum of 30 to 40 hours per week. There may be times where we would need the candidate to work after 5 PM ET or on a weekend. However, proper notice will be provided when work outside of traditional business hours is necessary.

COMPENSATION

Compensation is negotiable based on experience and can range between $25 to $32/hour. This role has 3 steps in its career progression. If you believe your skillset warrants a higher rate, feel free to email and we can send you the job description for the Executive Assistant 2 or Executive Assistant 3 position.

At this time, this job does not include health or retirement benefits.

JOB DUTIES

• Assist the Managing Partner with deliverables management
• Assist the Chief of Staff with execution of the annual plan
• Manage a direct report that will support your role as an EA
• Oversee with the Chief of Staff, CPO and/or HR Consultant the HR department and functions.
• Assisting the Managing Partner with finding identifying ideal speaking engagements and submitting proposals
• Oversee the Managing Partner’s calendar and ensuring that the system around it’s management is being maintained
• Manage the managing partners communications via Slack, Email, Texts, DMs, etc.
• Booking travel arrangements for team members and notifying the various parties as deemed necessary
• Assist the Managing Partner with marketing initiatives that we are responsible for leading
• Curate and plan internal and external events throughout the year.
• Oversee the management of engagement letter end dates and renewals.
• Managing and nurturing external relationships and partnerships to include clients, vendors, potential referral partners, etc.
• Overseeing marketing contractors and vendors.
• Oversee the management and maintenance of ECV’s websites, funnels, and other AI generated content and systems.
• Managing internal security compliance, to include SageNext usage and access request needs.
• Reviewing written documents and literature before it is disseminated both internally or externally
• Present excellent customer-service skills to customers and clients.
• Work closely with various team members to provide feedback on current systems and workflows.
• Other duties that either arise or as time allows for additional duties and responsibilities.

REQUIRED EXPERIENCE

• 2 to 5 years of experience serving C-Suite professionals and other executives
• Progressive and visible experience showcasing the skills necessary to perform at an executive level
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services, and other technology tools
• Knowledgeable in technology to communicate via computer, smartphone, or text
• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong presentation skills

REQUIRED PLATFORM EXPERIENCE

• GoogleDrive & G-Mail
• Asana
• DropBox

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.

COMMITMENT TO DIVERSITY

ECV is an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce. We recognize that a diverse staff reflective of our community is an integral and welcome part of a successful and sustainable business. We hire talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability. We look forward to hearing from women, BIPOC, and other systematically excluded professionals, military-experienced candidates, applicants with gaps in their resume or who have been out of the workforce for the past 6 months or more.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 8 hour shift

Location:

• Montgomery, AL (Required)

Work Location: Remote