Executive Assistant

Position Description: 

Taylor Nelson PL is seeking a dynamic, resourceful, and solutions oriented Executive Assistant with outstanding administrative and organization skills. This opening is available in the firm’s Winter Haven. FL Main Office. We are a small firm with a national footprint, handling complex and challenging matters that make a real business impact across the country.  The Operations & Administrative Executive Assistant will report to the Firm’s Chief Administrative Officer (CAO).

Position Overview:

As the CAO Executive Assistant, you will play a crucial role in supporting the Chief Administrative Officer and ensuring the smooth functioning of administrative operations within our firm. This role demands a highly organized and detail-oriented professional who can manage a variety of tasks with precision and efficiency along with a basic understanding of accounting.

Responsibilities:

1. Executive Support:

• Provide high-level administrative support to the Chief Administrative Officer.
• Manage and prioritize the CAO's schedule, coordinate meetings, and handle correspondence.
• Prepare and edit documents, reports, and presentations for the CAO.

1. Office Management:

• Support day-to-day office operations and ensure a well-organized and efficient work environment.
• Support administrative staff and facilitate effective communication within the administrative team.
• Assist implementing and maintaining office policies and procedures.

1. Accounting Support:

• Billing invoices
• Managing Accounts Receivable/collections
• Managing Accounts Payable
• Monitoring timekeeper billable hours and profitability

1. Human Resources:

• Act as a liaison between the CAO and HR Company.
• Controlling bi-weekly payroll processes
• Assisting CAO and HR Company with Hiring Processes

Qualifications:

• 4-6 years proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Must have extensive knowledge of Excel for accounting and reporting functions

Preferences:

• Experience with accounting (billing, AR, AP, debits and credits, etc).
• Familiarity with legal firm and administrative processes.
• Savvy in technology and the ability to adapt in to different and new software

Pay
$50,000 - $60,000

Benefits- Medical, dental, and vision insurance
- Life Insurance
- 401K Benefits
- Paid Time Off and Holidays