Executive Assistant

Analog Devices (NASDAQ: ADI) designs and manufactures semiconductor products and solutions. We enable our customers to interpret the world around us by intelligently bridging the physical and digital worlds with unmatched technologies that sense, measure and connect.

Position Summary

The Executive Assistant is responsible for performing a set of diverse complex executive duties for the Business Unit VP and other key staff members of the leadership team. This position requires communication with high-level internal and external contacts, and exposure to sensitive information, requiring considerable use of tact, diplomacy, initiative, planning skill, anticipation, discretion and judgment. In this position, the candidate must possess business acumen, be able to connect a wide variety of worldwide activities into a cohesive picture and set of actions and execute in a timely and appropriate fashion.

Principal Responsibilities

The Executive Assistant performs a wide variety of administrative and project-related duties for the Business Unit VP and his or her key staff including managing information, handling incoming and outgoing correspondence, expense reporting, statistical reports and analysis, etc. The EA ensures that the VP office operates in an efficient manner by supporting calendar management, travel arrangements, and other administrative and project related duties.
• Ability to communicate instructions and information effectively at all levels including executives (internal and external), administrative, and line management personnel to gather and/or convey information pertaining to the VP requests.
• Serves as a liaison between the VP, SVP, and others as requested. Follows up to ensure timely response to projects and assignments. Monitors administrative assignments within the organization to set priorities for meeting deadlines to balance the VP's workload.
• Screen information on incoming documents which may require VP attention.
• Perform special assignments that require the successful candidate to exercise independent judgment.
• Coordinates meetings, logistics and travel arrangements.
• Responsible for assisting with and preparing various statistical, operating and administrative reports.
• Assists in the coordination, organization, and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI's business, a comfort level guiding activities with a diverse group of people on a global basis is needed.
• Help curate social media and web presence for VP and Business Unit
• Maintains Resource Directories, share point and OneDrive sites, organizational charts, and other reporting systems as required.
• Other duties/projects as assigned

Typical Education/Experience
• College degree preferred and a minimum of 5 years of support experience at the President/VP level, or equivalent combination of education and experience in a public company
• Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
• Highly proficient with the MS Office suite - including PowerPoint, OneNote, Outlook and Excel. Knowledgeable with computers, printers, copiers, fax machines, and telephone systems
• Excellent organizational and time management skills
• Experience interfacing with other countries outside of the U.S.
• Professional appearance, demeanor and behavior
• Commitment to excellence and high standards. Quality and process focused.
• Demonstrates solid judgment with the ability to make timely and sound decisions.
• Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and work flow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality.
• Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges
• Ability to anticipate needs, manage processes, and drive results.
• Strong business acumen

Special Challenges

Demonstrates ability to multi-task in this fast-paced work environment; manages conflicting priorities and projects simultaneously and seamlessly. Be able to work autonomously and a self-starter.

Candidate will be a professional who takes initiative, doesn't wait to be told what needs to be done, and is constantly looking for ways to contribute to the team so that we all meet our goals. Looks to expand the boundaries of the position

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law

Education Level: None
Travel Required: No