Executive Assistant

As the Executive Assistant, you will play a pivotal role in ensuring the seamless operation and efficiency of the owner’s business responsibilities. This multifaceted role requires a highly organized, resourceful, and adaptable individual who can handle complex tasks, anticipate needs, and provide proactive support to the executive across a diverse range of activities.

$23 - 25/hour

Email Management: 

• Proactively manage the executive's email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate. 
• Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail. 
• Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action. 
• Flag and follow up on important deadlines and requests, ensuring timely responses. 

Calendar and Schedule Management: 

• Manage the executive's busy calendar, scheduling meetings, appointments, and events across potentially various time zones. 
• Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance. 

Travel Arrangements: 

• Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements. 
• Stay updated on travel preferences and frequent flyer programs to optimize travel experiences. 

Communication and Correspondence: 

• Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence. 
• Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders. 

Business Coordination: 

• Facilitate seamless communication and coordination between different business departments and projects. 
• Assist in preparing for meetings, conferences, and other gatherings. 

Information Management: 

• Maintain confidential and sensitive information with utmost discretion. 
• Research and compile data for various projects and reports, ensuring accuracy and timeliness. 

Special Projects: 

• Support the executive in ad-hoc projects that may arise across any of the businesses.  

• Bachelor's degree in Business Administration, Management, Communications or related field (or equivalent work experience). 
• Excellent organizational skills, able to manage multiple tasks and priorities effectively. 
• Strong attention to detail and problem-solving abilities. 
• Exceptional verbal and written communication skills. 
• Proficient in office software, including Microsoft Office Suite and virtual meeting platforms. 
• Ability to adapt to a fast-paced, dynamic virtual environment with a positive attitude. 
• A high level of professionalism, integrity, and confidentiality.

Our Firm is dedicated to serving individuals and families, helping them secure their future, preserve their assets, and plan for long-term care needs.

Our dedicated and family-oriented staff strive to do their best for our clients and each other, allowing an inclusive and positive culture for all team members.