Executive Assistant To Vp & Sr. Director

Job Summary:

The Executive Assistant will perform administrative and office support activities for two of our Executive Leaders (VP of Operations & Sr. Site Director of Operations) for our Burbank, CA facility.

General Essential Functions:

• Professionally represent the company executive leaders when interfacing with customers, organizing company events, reviewing correspondence, and responding to inquiries made to the executive.
• Create effective working relationships with the Crane Corporate staff and their respective Executive Assistants. Ensure that corporate staff visits to A&E sites have solid planning and execution
• Create effective working relationships with the Assistants of key customer executive
• Work closely with the A&E VP of Sales and Marketing to create and maintain a customer contact plan for the A&E President. This includes regularly scheduled phone calls, face-to-face meetings, and reminders for special dates for customers (e.g. Birthdays, anniversaries, etc).
• Provide proactive follow-up on action-items assigned by Executive Leader to any member of the A&E staff. Ensure these actions are completed on a timely basis.
• Complete special product as assigned by the Executive Leader. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research
• Confidentiality – the Executive Assistant will have access to company confidential information. Maintain the highest integrity and confidentiality of all sensitive information.

Travel and Company Meetings:

• Develop itineraries and agendas for executive travel, including scheduling flights, securing travel documents (e.g. VISA’s), arranging other transportation, and booking accommodations. Monitor the progress of executive travel to ensure that changes are managed proactively.
• Actively seek to improve professional skill set and capabilities through active engagement in industry status, educational opportunities, and membership in relevant professional organizations.
• Attend regular A&E staff meetings and capture/maintain action items in a standard format. Follow-up with action owners to ensure that items are completed on a timely basis.
• Make arrangements for standard company meetings such as AOP, IC, Strategic Planning, etc.
• Prepare and submit all expense report for the Executive Leader.

Schedule and Email Management:

• Actively maintain & manage the A&E president’s personal schedule using Microsoft Outlook.
• Ensure that standing meetings are maintained, ensure that sufficient personal working time is reserved for the president, and make schedule adjustments to accommodate emergent meetings.
• Provide daily/weekly schedule reminders to the president to ensure appointments are kept on time.
• Monitor the president’s incoming business e-mail. Work closely with the president to ensure that all correspondence from Customers, Crane executives, and A&E employees are addressed on a timely basis.

Presentations and Reports:

• Assist the President with the creation of professional presentations to be used in both external and internal communications.
• Establish and assist President with the management of regular reports – such as the weekly President’s report – to ensure timely and complete submittal.
• Provide the president with soft and hardcopy summaries of key reports and KPI’s for the A&E Business. Support of other A&E Leadership Team Members:
• As time allows, provide support to the A&E VP of Finance, VP Sales and Marketing, VP HR, and VP Operations.

Non-Essential Functions:

• Identify opportunities to improve and streamline the quality and efficiency of work and aid management in the implementation of organizational change

Minimum Qualifications:

Experience: Five (5) or more years of experience supporting an executive level position(s)

Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)

Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals

Education/Certification: Two-year degree or equivalent

Preferred Qualifications

• Executive or senior level administrative /project management experience in a business environment Working Conditions:
• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
• Flexible and willing to work overtime outside of typical office hours if necessary

Standing: 5% *percentage is approximate and may vary depending on work task

Sitting: 95% *percentage is approximate and may vary depending on work task

Lifting (in pounds): up to 25 pounds Pushing (in pounds): up to 25 pounds

Mental/Visual: use of computer and basic office equipment

Workspace: cubicle/desk Crane Co. reserves the right to change or assign other duties to this position.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of accountability and responsibility. These descriptions should not be considered to be all-inclusive listings of work requirements. Crane Co. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, physical or mental disability, pregnancy, medical condition, genetic information, or U.S. military or veteran status or any other characteristic protected under federal, state, or applicable local law, in recruiting, hiring, training and promoting.

Salary range: $42.63/hr. - $53.90/hr. Several factors contribute to actual salary, including experience in a similar role or performing comparable job responsibilities, skills, training, and other qualifications. Compensation packages also include comprehensive benefits, 401K contribution and match, Paid Time Off, paid holidays, tuition reimbursement and more. Some roles may be eligible for participation in performance-based bonus programs. You can see a list of our benefits athttps://www.craneae.com/company/careers or visit our website atwww.CraneAE.comfor more information on our company and great opportunities.