Executive Assistant To Cto

Octagon Talent Solutions is looking for anExecutive Assistantto join our client's team in our Fort Lauderdale, Florida, office! You will be a crucial pillar supporting daily office operations in this role. The individual we seek is high-energy, possesses superior organizational skills, has impeccable attention to detail, and showcases written and verbal communication mastery. We are looking for someone who thrives in a fast-paced environment. The successful candidate will demonstrate their ability to remain composed under pressure, manage multiple tasks, and maintain an organized approach to their work. This is more than just a job - it's an exceptional opportunity to join a rapidly expanding company, working directly in support of theChief Technology Officer.

We would value hearing from you if you are ready to embrace a significant career move and make a meaningful difference!

Responsibilities:

• Answer incoming calls promptly and professionally, ensuring efficient communication flow.
• Warmly greet team members and visitors, both in person and on the phone, effectively answer or direct inquiries, and control access to specific individuals.
• Manage the Executive's calendar and coordinate appointments, meetings, events, and travel while proactively resolving scheduling conflicts.
• Coordinate all travel and accommodation aspects for the Executive and any accompanying individuals, ensuring a seamless experience.
• Maintain strict confidentiality when handling sensitive matters, especially decisions affecting the Executive and business partners.
• Streamline the Executive's time by efficiently managing correspondence, preparing documents, conducting research, and handling telecommunications.
• Cultivate and maintain relationships with vendors, including sporting clubs, athletic venues, hotels, and social clubs, to ensure favorable terms and quality service.
• Plan and coordinate events of varying sizes, managing all details including communication, RSVPs, logistics, catering, and entertainment.
• Prepare and reconcile expense reports and invoices, ensuring accuracy and timely submission for the Executive's approval.
• Undertake ad hoc projects as needed, including personal events and family-related tasks, demonstrating flexibility and adaptability.
• Facilitate cross-departmental communication and strengthen internal relationships by coordinating with various teams to ensure cohesive collaboration and information flow.
• Operate effectively both independently and as part of a team, engaging with colleagues and external contacts to achieve objectives.
• Help the Executive manage involvement with external committees and organizations, ensuring productive engagement and representation.
• Assist the Executive with planning presentations and developing slides, focusing on clear communication and professional presentation of information.
• Support the Executive's participation at conferences and industry events, including logistics coordination, materials preparation, and schedule management.
• Take on additional responsibilities as required, showcasing versatility and commitment to the role.

Qualifications:

• 5+ years' experience as an administrative assistant, secretary, or Executive Assistantpreferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (i.e., printers, fax machines, projectors).
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint).

Octagon Talent Solutions is proud to be an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

To apply for this position, please send your resume and cover letter to our recruitment team.

We look forward to hearing from you and exploring whether Octagon Talent Solutions could be the right culture match for your career progression.