Executive Assistant To Ceo

About us

BuildX LLC is a small business in Carver, MA. We are professional, agile and professional.

Our work environment includes:

• Modern office setting
• Food provided

Job Title: Executive Assistant to the CEO

Company: BuildX

Location: Hybrid (Remote & Hanover, MA ½ day per week) can be 100% Remote.

Type: Full-Time

About BuildX:

BuildX stands at the forefront of the residential construction industry, renowned for our dedication to excellence in design, craftsmanship, and customer service. With a focus on transforming client visions into breathtaking realities, we pride ourselves on exceeding expectations through innovative designs and superior construction. As we continue to grow, we seek passionate individuals to join our mission in creating spaces that embody beauty and functionality.

Career Position Overview:

At BuildX, the Executive Assistant to the CEO is recognized as a cornerstone role within our leadership framework, designed for individuals seeking a long-term, impactful career. This position offers a unique opportunity to work closely with top-level management, providing not just administrative support but also contributing to our aggressive growth plans.

Why This Role Is a Career, Not Just a Job:

• Strategic Impact: Play a pivotal role in the operational success of the CEO and, by extension, the entire organization. This position is integral to our leadership team, requiring a high degree of responsibility, trust, and discretion.
• Professional Growth: While not designed as a steppingstone, it offers substantial opportunities for development within the executive support domain. We value continuous learning and provide access to resources to enhance your skills and knowledge.
• Impact and Recognition: Have a direct impact on the efficiency and effectiveness of our leadership.
• Long-term Relationship: We seek someone who sees this role as a significant part of their career path, committed to growing with BuildX and bringing stability and continuity to the executive team.

Ideal Candidate Profile:

Qualifications:

• 3 years as an Executive Assistant, preferably within a corporate setting. This experience should have provided you with a deep understanding of supporting high-level executives in a fast-paced, professional environment.
• Demonstrated ability to handle confidential information with utmost discretion, manage complex schedules, coordinate executive communications, and lead administrative projects to completion.
• Experience in the construction, building, or remodeling industry is an asset, but not mandatory. This background will help you better understand the unique challenges and opportunities our CEO faces.
• A Bachelor's degree in Business Administration, Communications, or a related field is preferred. Additional certifications relevant to executive administration or project management are highly regarded.
• Exceptional organizational, time-management, and problem-solving skills. Proficiency in Microsoft Office Suite, project management software, and digital communication tools. Outstanding verbal and written communication abilities are essential.
• Highly motivated, detail-oriented, and possess a strong work ethic. Ability to work autonomously, exhibit strong decision-making skills, and demonstrate a proactive approach to challenges.

Personality Attributes:

• Strong and Confident: Exhibit strength and confidence, navigating high-pressure situations with grace. Take initiative, make decisions, and provide recommendations to the CEO and other stakeholders.
• Gregarious and Sociable: Thrive in a role requiring interaction with clients, partners, and team members. Build rapport quickly and maintain long-term relationships.
• Exceptional People Skills: Possess excellent interpersonal skills, including empathy, active listening, and the ability to communicate effectively across all levels. Understand and respond to the needs of diverse groups, facilitate positive interactions, and foster a collaborative environment.
• Client-Focused: Prioritize client satisfaction. Manage client expectations, address concerns, and enhance the overall client experience.
• Adaptable and Resilient: Comfortably handle change, pivot between tasks seamlessly, and remain positive and focused under pressure.

Key Responsibilities:

• Manage and prioritize all communications for the CEO, including emails, phone calls, and mail.
• Organize and maintain the CEO’s calendar, ensuring optimal scheduling of meetings, appointments, travel arrangements, and company events.
• Prepare comprehensive meeting agendas, take detailed minutes, and follow up on action items with relevant stakeholders.
• Act as a liaison between the CEO and clients, providing timely updates, addressing inquiries, and ensuring a high level of service.
• Assist in the development and preparation of presentations, reports, and financial documentation.
• Maintain confidentiality of all sensitive information, demonstrating discretion in all communications and dealings.
• Collaborate effectively across teams to support project management and operational efficiency.
• Take on special projects and perform additional duties as necessary to support the CEO and organizational goals.

What We Offer:

• A dynamic, supportive, and innovative work culture that fosters open communication, collaboration, work-life balance, and extreme ownership of projects.
• Competitive salary and comprehensive benefits package.
• Significant opportunities for professional growth and leadership development.
• A flexible work arrangement combining remote and on-site work to accommodate your lifestyle. Can be 100% remote for the right candidate.

How to Apply:

Are you ready to contribute to the success of BuildX and grow with us? Please send your resume and a personalized cover letter explaining why you are the perfect fit for this role. Your cover letter should highlight your experiences and skills that align with the responsibilities and qualifications outlined above.

We are an equal opportunity employer and welcome applications from all qualified individuals.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 3 years (Required)

Ability to Relocate:

• Carver, MA 02330: Relocate before starting work (Required)

Work Location: Hybrid remote in Carver, MA 02330