Executive Assistant-Princeton, Nj.

Executive Assistant

Princeton, NJ, US

On-Site

As Executive Assistant GCB you work closely together with the Head of GCB and the GCB Leadership team to ensure business growth. Besides administrative and organizational duties, you support the team in all administrative matters and operational project management.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

• You will organize and maintain the managers (digital) agenda, schedule, change, coordinate and prepare all appointments.
• To provide forward planning support, manage deadlines and deliverables, compose correspondence/reports for own or manager’s signature, update and chase delegated tasks to ensure progress to deadlines.
• To provide facility service, welcome visitors, and new employees, arrange team meetings including meeting facilities (virtual or physical) and social events.
• prepare agenda for larger team meetings, invite all participants and guests, attend, make notes and if necessary, distribute minutes and action list.
• Support the team with Global meetings, arrange travel and accommodation for VP , create expense reports for VP, take initiative in manager’s absence, arrange office facilities.
• Invoicing & Contracts, create purchase requests, manage purchase orders.

We bring

• A rich history and a promising future of bold scientific innovation and passionate creation with our customers.
• A space to grow by encouraging and supporting curiosity and an open mindset.
• A culture that prioritizes safety and well-being, both physically and mentally.
• The opportunity to work for a company where sustainability is much more than a claim and is core to our strategy and purpose.
• A flexible work environment that empowers people to take accountability for their work and own the outcome.
• Barrier-free communities within our organization where every employee is equally valued and respected – regardless of their background, beliefs, or identity.
• A firm belief that working together with our customers is the key to achieving great things.

You bring

• Solid 10-15 years’ experience as Executive Assistant or equal.
• Excellent knowledge of MS tools, specially Outlook, Teams, Excel, PowerPoint and Word.
• Good communication, planning and organizational skills.
• Fluent in English.
• Able to work in stressful situations and to adhere to tight deadlines.
• A service mindset and take a pro-active role.

#EXT

Equal Opportunities Commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: there’s a place for everyone at dsm-firmenich.
dsm-firmenich is an Equal Opportunity and Affirmative Action Employer.
dsm-firmenich people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.