Executive Assistant

JOB OBJECTIVE:

Barrett-Jackson Auction Company is growing and in need of an additional Executive Assistant. This highly skilled professional will aid in all clerical aspects for the CEO other Executives. This position requires an organized and team-orientated individual to provide clerical support enhancing communication, tracking media events, scheduling, correspondence, and travel. This role requires someone who has a high attention to detail and who is diligent with completing their work on time and accurately. This position is office-based in Scottsdale, AZ and travel may be required on a quarterly basis.

WHAT YOU'LL DO:

• Track and respond to all correspondence in a timely manner with a particular emphasis on reviewing emails, organizing by priority, and responding appropriately
• Manage the CEO's calendar, including making appointments and prioritizing the most sensitive matters
• Answer phones, screen, and document incoming calls
• Act as a self-starter by taking initiative even when there are no defined answers
• Book travel, accommodations, and manage and reconcile expenses
• Prepare copy and communications on behalf of the executive
• Send gifts, follow up with meetings notes or directives
• Provide elevated administrative and logistical support for key team meetings.
• Collect and prepare information for the use in presentations/meetings of executive staff, other employees, and non-company individuals.
• Special projects as assigned.

WHO YOU ARE:

• Five years plus (5+) years of experience providing high level secretarial and administrative support in a senior executive environment
• Ability to handle confidential material with discretion.
• Significant customer service experience, utilizing strong collaborative and inter-personal skills.
• Must be able to prioritize work assignments and be detail oriented.
• Thorough knowledge of technical and business vocabulary.
• Considerable experiences managing multiple and high-level priorities simultaneously.
• Mastery of all office systems skills; particularly in Excel and PowerPoint. Experience with executive level support with emphasis in dealing with all levels of staff and VIP customers.
• Excellent written and verbal professional communication, grammar, and interpersonal skills, including the ability to handle sensitive and confidential matters with excellent professional judgment and to adapt personal style to varied audiences

ABOUT BARRETT-JACKSON:

Established in 1971 and headquartered in Scottsdale, Arizona, Barrett-Jackson, The World's Greatest Collector Car Auctions, is the leader in collector car auctions and automotive lifestyle events.

Barrett-Jackson specializes in providing products and services to astute classic and collector car owners and automotive enthusiasts around the world. Barrett-Jackson produces The World's Greatest Collector Car Auctions in Scottsdale, Arizona; Palm Beach, Florida; Houston, Texas and Las Vegas, Nevada, where hundreds of the most sought-after, unique and valuable automobiles cross the block in front of a global audience.

Barrett-Jackson is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

For additional information in Barrett-Jackson please visit our website at www.Barrett-Jackson.com

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