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Delta Dental of Arizona, the state's #1 dental and vision insurance company, is looking for a seasoned, polished Executive Assistant with strong office administration and organization skills to provide multi-faceted, high-level administrative support and assistance to our Senior Vice Presidents.
The ideal candidate has spent the past 4-7 years anticipating and meeting the administrative needs of C-suite executives, has excellent communication and relationship-building abilities, and possesses strong organizational skills.
About You
You have an eye for detail; in fact, you're still thinking about the typo in the last paragraph. You also have a gift for intuiting what others need. You pick up on small but critical details, like who tends to skip lunch, so you make sure there's an extra muffin on standby before important afternoon meetings. Your helpfulness and genuine concern for others has helped you build strong workplace relationships.
Your resourcefulness and adaptability make for a short learning curve. You tend to get various software and systems figured out quickly. You also take pride in the accuracy of your work and put in the time it takes to thoroughly master your job, including the people, processes, and myriad details it takes to make it all work smoothly.
You enjoy working with multiple stakeholders while anticipating their needs to help the organization. You know how to work with sensitive or confidential information and like to be a part of the team that reaches our vision: healthier lives for everyone.
Sound like you? Please read on!
- Provides high-level administrative support and assistance to multiple senior executives.
- Performs clerical and administrative tasks, including drafting letters, paying invoices, running reports, transcription, or creating documents for multiple executives.
- Answers and transfers phone calls, screening when necessary. Data entry, tracking, and preparing documents.
- Coordinates and submits expense reports, prepares check requests and invoices for payment, travel reimbursement, and documenting corporate credit card expenses.
- Assists with due date management and renewal processing of professional designations and industry membership subscriptions.
- Assist with the creation and editing of presentation materials.
- Maintains filing systems and records as assigned, including the arrangement of files for long-term storage or retrieving files from long-term storage.
- Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
- Assists with proofreading documents for errors and makes corrections.
- Responds to and resolves administrative inquiries and questions.
- Maintains executive calendars and coordinates and schedules travel, catering, meetings, and appointments for executives.
- Prepares agendas and schedules for meetings, including notetaking during meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Performs other related duties as assigned.
Requirements
- 4-7 years experience supporting C-suite executives with a preference for candidates who have supported executive team members.
- Bachelor's degree or equivalent experience.
- Comfort with contract terminology and legal writing preferred.
- Experience handling sensitive or confidential information.
- Excellent interpersonal and customer service skills.
- Ability to function well in a high-paced and, at times, stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Excellent intellectual, intuitive, social, oral, and written communication skills.
- Possesses discretion and sound judgment and is able to maintain confidentiality.
- Advanced MS Office Suite, calendaring, video conferencing software, and office equipment skills.
- Experience working with board members and various external stakeholders.
- Exceptional planning, prioritizing, time management, and organizational skills.
- Experience using, managing, and organizing a board member information portal. (i.e. Directors Desk)
This position has a starting pay range of $62,800 - $80,200 based on various factors, including education and years of experience.
About Us
Delta Dental of Arizona's vision is simple: healthier lives for everyone. That's why we've made it our mission to create a path to better health and wellness. We're a dental and vision healthcare organization with a foundation that has awarded millions in grants to non-profits who care for our most vulnerable residents by offering dignity and hope.
Our employees enjoy competitive compensation and comprehensive benefits, including medical, dental, vision, 401(k), student loan assistance, volunteer PTO, and a culture that embraces collaboration, service, integrity, and inclusion. At less than 140 employees, we cultivate a work community where all employees are known by name, and everyone's contributions are visible, noticed, and celebrated. We provide flexible schedules and hybrid work options when possible. Our employees have a lot to smile about!
Delta Dental of Arizona has a mandatory COVID-19 vaccination policy currently suspended. The policy may be periodically reinstated for the protection of employees at the discretion of the Company. For example, reinstatement may be considered in response to CDC or Maricopa County guidance for safety in the workplace. We wanted to make you aware of the policy so you can make an informed decision regarding your application for this position.
