Executive Assistant To The Police Chief

EXECUTIVE ASSISTANT TO THE POLICE CHIEF

This recruitment is open until the position is filled.

Annual Salary Range:

$73,589 - $98,241

The City of Tempe offers a comprehensive benefits package including:

• Pay Increases occur in July
• 13 Paid Holidays, 1 Personal Day, 8 hours Winter Holiday Leave
• Vacation Accrual; starts at 9.33 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical, Dental and Vision Benefits
• Wellness Program Discount on health premiums
• Medical Reimbursement Program; $53/month
• Tuition Reimbursement; $6,000/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.29% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution
• Position is eligible for 16 hours of additional Paid Leave

To view the employee benefit summary, please visit:

Employee Benefit Summary

Department / Division:

Police / Office of the Chief

Job Type:

Full-Time Regular

This position is classified as safety sensitive.

Schedule:

8:00 a.m. – 5:00 p.m. Monday through Friday

Job Number:

RC#901992

DESCRIPTION

The Executive Assistant to the Police Chief reports to the Command Staff in the Police Department and handles the more complex, varied and confidential work assignments required within the Police Department.

Duties include but are not limited to the following:

• Perform a wide variety of complex, responsible, and confidential administrative duties for the Police Chief and Assistant Police Chiefs.
• Conduct surveys; collect information on operational and administrative problems; prepare comprehensive reports or manuals and compile or assist in the preparation of quarterly and annual reports. Write and prepare a variety of internal and external correspondence and documents.
• Assist in the preparation of department budget documents; monitor department budget expenditures complete required financial transaction documentation; maintain petty cash fund and prepare monthly vouchers.
• Serve as administrative support for various Boards and Commissions; prepare the meeting agendas and assemble background materials; transcribe minutes of meetings.
• Respond to and resolve a variety of requests or complaints from City employees or the general public requiring interpretation of policies and procedures; answer calls and assist customers.
• Maintain calendars; plan, schedule and coordinate special events with other City departments and/or external organizations; schedule meetings and public appearances for the Command Staff; prepare minutes of meetings and transcribe as necessary; make travel arrangements.
• Maintain the Police Department’s personnel and payroll records; process payroll and paperwork for personnel actions including new hires, promotions and terminations; coordinate recruitment process with human resources; monitor performance evaluation dates and provide appropriate forms to staff.
• Prepare graphic presentations as required; may edit, format, design and maintain web pages, newsletters, bulletins, fliers, forms, certificates, and other documents.
• Provide oversight and direction to the department’s administrative workgroup – create and publish administrative standard operating procedures.

MINIMUM QUALIFICATIONS

Work Experience:

Three (3) years of administrative or program-support experience, preferably in a public agency and/or supporting executive level staff.

Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year). The sum of an applicant’s full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a degree related to the core functions of this position.

The term “equivalent” means that directly related work experience exceeding the required work experience will substitute in equal time increments for college-level education, for example: one year of additional directly related work experience will substitute for one year of college education (30 credit hours).

ADDITIONAL REQUIREMENTS

Applicants considered for this job classification must pass the following:

• Post offer/pre-employment drug screen. Employees in safety-sensitive job classifications are prohibited from all marijuana usage whether medical or recreational
• Police background check
• Polygraph examination

ESSENTIAL FUNCTIONS

For a complete list of City of Tempe job descriptions go to:

Job Descriptions | City of Tempe, AZ

This position is FLSA Exempt – not eligible for overtime compensation and/or compensatory time.

Employees in this position are considered confidential.

Employees in this position are part of the Confidential Supervisory group (CSU)

EQUAL EMPLOYMENT OPPORTUNITY: The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276. Requests should be made as early as possible to allow time to arrange the accommodation.