Executive Assistant (Hybrid)

Executive Assistant (Hybrid)

We have an immediate need for an Executive Assistant to join a biopharmaceutical company. The Executive Assistant Provides diverse and advanced administrative duties for the Chief Financial Officer, SVP New Product Planning & Strategy, SVP Chief Business Officer, and their teams. The EA also makes administrative decisions, handles details, and maintains records and files of a highly confidential and critical nature.

Location: San Diego, CA (Hybrid)

This Job Pays: $35 – 40 per hour

What You Will Do:

• Gathers, assembles, and analyzes information from various sources to prepare reports, manuals, agendas, correspondence, and memoranda, including presentation materials for Board of Directors and other meetings.
• Initiates high-level contacts of a sensitive nature inside and outside the company.
• Reviews and answers mail or phone inquiries and determines if executive action is required.
• Maintains the executive’s calendar and travel schedules. Coordinates meetings and conferences and makes travel arrangements, keeping all parties informed.
• Maintains a calendar of conferences and other key company events.
• Coordinates executive involvement in investor events and activities and with company events.

What Gets You The Job:

• A Bachelor’s degree or an equivalent combination of relevant education and applicable job experience.
• Minimum of 5 years’ related experience supporting VP level or higher.
• Biotech industry experience preferred.
• Excellent communication skills both verbal and written.
• Strong analytical skills and the ability to comprehend difficult instructions and maintain written records.
• Effective organizational and time management skills.
• Demonstrated proficiency in all MS Suite programs (highly skilled in Microsoft Office PowerPoint, Excel, Outlook, and Word); ability and willingness to learn new programs.
• Familiarity with Concur (expense reporting software) desirable.
• Ability to implement process improvements.
• Knowledge of medical and scientific terminology is helpful.
• Ability to handle multiple projects and exercise good judgment in prioritizing tasks.

Please send your resume to Laura Pechilis, Senior Technical Recruiter for immediate consideration.

Irvine Technology Corporation (ITC) is a leading provider of technology and staffing solutions for IT, Security, Engineering, and Interactive Design disciplines servicing startups to enterprise clients, nationally. We pride ourselves in the ability to introduce you to our intimate network of business and technology leaders – bringing you opportunity coupled with personal growth, and professional development! Join us. Let us catapult your career!

Irvine Technology Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Irvine Technology Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.