- Responsible for the critical organization, prioritization, and scheduling for a company Business/Division Vice President
- Prioritizes and coordinates their calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
- Manages frequently changing schedules and appointments as well as coordination of projects and tasks
- Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations.
- Composes correspondence, captures meeting notes and action items, monitors internal/external communications, and addresses communications in an expeditious manner, bringing critical issues to the executive’s attention
- Drafts, proofreads, and finalizes high-level written correspondence that is consistently error-free
- Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, company-wide meetings to include reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as needed
- Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
- Prepares expense reports for travel reimbursements to ensure timely filing for VP and staff
- Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
- Greets internal and external customers; handles inquiries and refers more complex inquiries to appropriate offices
- Obtains data from various sources, analyzes data and information, and prepares reports as needed
- Updates and maintains organizational charts, electronic and manual records, and confidential files
- Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
- Fosters an environment of trust and teamwork builds collaborative relationships, internally and externally
- Communicates effectively with executives to keep them informed of upcoming commitments and responsibilities
- Communicates professionally and effectively with staff and customers
- Works on multiple projects in a fast-paced environment dealing with confidential / sensitive information
- Handles sensitive and confidential information in an appropriate manner without exception
- Collaborates to improve processes and procedures
- Maintains strict confidentiality in all matters
- Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; Department of Defense and other federal agencies and departments; and other professional organizations
- Comprehensive understanding of the general and technical aspects of the job and company
- Works independently and as a team in a complex and dynamic office environment
- Excellent organization and time management skills, attention to detail, and ability to multi-task high priorities.
- Solid ability to convey professional presence through high-level, professional written and oral communications
- Solid interpersonal skills and a professional demeanor in interacting with a wide variety of people
- Works effectively with a geographically dispersed and frequently virtual team
- Cultivates customer and staff confidence at a senior level
- Effectively and efficiently works within time constraints and adjusts to changing circumstances
- Self-starter who can work independently, with or without established procedures
- Develops procedures to ensure consistent work performance
- Strong ability to correct course, sometimes at the last minute, in order to improve outcomes
- Strong ability to provide constructive guidance and feedback, and openly receives the same
- Applied an excellent level of discretion when dealing with sensitive information/situations
- Must be fully proficient with Microsoft Office, to include Outlook, Word, Excel, PowerPoint and Teams.
- Must display strong attention to detail and a penchant for producing error-free work
- Must demonstrate strong writing and editing skills, vocabulary and grammar
- Must have experience in managing information and tasks easily
- Must have current information technology skills and experience
- Due to nature of work performed, U.S. Citizenship is required
We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing.
We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit https://gdmissionsystems.com/careers/why-work-for-us/benefits
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran