Executive Assistant - Construction

Premier Interior Development, Inc., is in search of a detail-oriented, self-driven, Executive Assistant to the Vice President who is looking to join our growing team.

Duties & Responsibilities Will Include:

• Build and maintain positive working relationships with internal team members and external stakeholders. Serve as a liaison between the Vice President and various departments, clients, vendors, and partners.
• Effectively manage and prioritize calendars, appointments, meetings, and travel arrangements.
• Coordinate and prepare materials, agendas, and presentations for meetings.
• Draft, review, and edit a variety of documents including emails, memos, reports, proposals, and presentations.
• Organize and maintain confidential files, records, and documents.
• Assist in coordinating and tracking progress on construction projects, ensuring deadlines are met and deliverables are completed.
• Collaborate with various departments to gather necessary information and ensure smooth project execution.
• Embrace and leverage the latest technologies and software applications to enhance productivity and streamline administrative processes.
• Stay updated on industry trends and recommend innovative solutions to optimize efficiency.
• Plan and execute company events, conferences, and seminars. Coordinate logistics, manage invitations, and oversee event setup to ensure successful outcomes.
• Handle confidential and sensitive information with the utmost discretion.
• Assist with Sub-Contractor & Vendor Bid Soliciting
• Perform other duties as requested.

Required Qualifications:

• Bachelor's degree in business administration, project management, or a related field.
• Experience in construction billing and contracts.
• Experience as an Executive Assistant, preferably in the construction or engineering industry.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Exceptional attention to detail and accuracy.
• Proficiency in using the latest office productivity software and collaboration tools.
• Excellent verbal and written communication skills, with keen attention to detail.
• High level of creativity and innovation in problem-solving and process improvement.
• Discretion and integrity in handling sensitive and confidential information.
• Strong work ethic, self-motivation, and a proactive approach to task completion.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Flexibility and adaptability to changing priorities and deadlines.

What We Offer:

• 55,000 – 65,000 Base Salary (DOE)
• Paid vacation, sick time, & holidays
• 50 hours average of work per week should be assumed
• Medical, Dental, and Vision Coverage
• 401(k) with 3% Company Contribution
• Great company culture in a company that is growing!
• Employee Appreciation Events
• No Relocation Assistance

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Simi Valley, CA: Relocate before starting work (Required)

Work Location: In person