Executive Assistant

Explore an exciting opportunity as a Full-Time Executive Assistant at our outpatient facility located in Fredericksburg, VA.  Join us as we seek dynamic individuals to join our team!

We invite you to join a cohesive, highly reputable team with a mission to care for our patients, each other, and the community.

Delivering clinical excellence for over 25 years. 

Advance Rehabilitation Management Group (ARMG) is a physical therapist-owned company that has been providing exceptional physical therapy services since 1998.  

We work together. 

We have a strong, collaborative team of therapy professionals committed to working together. The therapist will receive business mentorship to help facilitate the director's skills development for administration, management, compliance, billing, and company growth. We would love to support you if you are searching for a fantastic team to join and develop your director and clinical skills. Clinicians should work in an environment where they feel valued, heard, and equipped to grow in their careers. 

Our patients are what drives us. 

We treat each patient as we would want ourselves and our families to be treated. We are committed to providing the most personalized and skilled physical therapy service possible in a warm and friendly environment. 

Do your best work while living your best life! 

We invite you to join a cohesive, highly reputable team with a mission to care for our patients, each other, and the community. 

Job Description:

The ideal associate will partner with the regional director (RD) and vice president(VP) of Advance Rehab Management Group (ARMG) to handle administrative tasks freeing up their time to focus on guiding the company based on the company’s mission, goals, and key performance indicators. This person will need to be a quick thinker and strong problem solver to adjust and adapt to a constantly changing physical/occupational therapy healthcare environment. They will need to be resourceful and mostly autonomous while taking on new work tasks and projects to make sure the company succeeds. As an extension to the RD and VP, this person will be pivotal in maintaining clear communication between the executives and the rest of the team as well as companies that ARMG partners with. They will be pivotal to the success of a well-run, efficient, productive and happy team.

Responsibilities:

• Create, modify, and export data reports from Epic to excel files in an easily read format for regional and clinic directors
• Create and modify therapist schedule templates in Epic for regular schedules and adjusting for scheduling changes, vacations, etc..
• Assist local new hires through on-boarding process with Mary Washington Healthcare and Advance Rehab Management Group.
• Managing the daily calendar of RD and VP of ARMG, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Sit in Mary Washington or ARMG hosted meetings and make notations for key points and/or minutes as directed by RD or VP
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and staff across the region
• Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events
• Assist the new patient intake coordinator with getting patients schedule at the clinic that provider convenience for the patient and efficiency of getting them scheduled in a timely manner.
• Assist corporate Executive Assistant in duties as assigned.
• Promote a fun and team-oriented work environment

Benefits for Full-Time Employees include but are not limited to: 

• Medical/Dental/Vision insurance 
• 401K with 50% employer match up to 6% per check 
• Paid holidays 
• Paid time off 
• Full-time benefit options start at 30 hours per week 
• Company-paid employee life insurance 
• Voluntary life insurance options 
• Short and long-term disability options 
• Employee assistance program (including mental health services) 
• Free Planet Fitness Membership following 90 Days of employment

Basic Qualifications:

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative or Executive Assistant experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills
• Strong problem solving skills

Preferred Qualifications:

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 1+ year of meeting and event planning experience
• At least 1+ year experience in physical therapy or other health care setting
• Experience setting up video conference and Zoom/Skype technology for meeting user