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Form of work
SalaryThe Executive Assistant will provide administrative support to the day-to-day functions of the executive at Transcend. The Executive Assistant is responsible for organizing the executive’s communications, ensuring that crucial tasks are readily accessible and prioritized. The Executive Assistant will play a crucial role in facilitating smooth operations, managing schedules and coordinating meetings, and handling confidential information efficiently and effectively.
Duties and Responsibilities:
Duties and Responsibilities:
- Provides administrative assistance to the executive, such as writing and editing emails, drafting memos, and preparing communications.
- Answer and respond to phone calls, and communicate messages and information to the executive.
- Manages the executive’s calendar, including making appointments and prioritizing more sensitive information.
- Responsible for organizing meetings through scheduling, providing reminders, and coordinating any catering if necessary.
- Maintain records and documents for executive.
- Welcomes guests and patients by greeting them in person or over the phone, and answering/directing inquiries.
- Responsible for maintaining office supplies inventories through checking stock to determine inventory level, anticipating supplies that may be needed and placing orders for supplies; evaluating new office supplies/products; and verifying receipt of supplies.
- Responsible for performing basic bookkeeping.
- Manage the executive’s travel logistics and activities, including but not limited to accommodations, transportation, and meals.
- Maintain a high level of professionalism and strict confidentiality with all materials.
- Stays up to date on professional and technical knowledge by attending trainings, reviewing publications made by Transcend, establishing personal networks, and participating in professional societies.
- Strong time management skills.
- Ability to prioritize work and meet deadlines
- Demonstrates strong verbal and written communication skills
- Expert level in organization and demonstrates the ability to multitask.
- High level of attention to detail.
- Strong skills in using computer software and programs such as Microsoft Office.
- Willingness to work collaboratively and ability to demonstrate effective teamwork
- Sensitivity to confidential documents and information
- High school diploma required.
- Bachelor’s degree in Business Administration or related field preferred.
- 3-5 years of experience preferred.
- Expert-level experience with CRM software, social medial applications & Microsoft Office.
- Experience in overseeing budgets and expenses.
