Executive Assistant

An investment firm in Newport Beach is in search of an Executive Assistant to provide top-level administrative support in a full-time capacity. This position offers a chance for high-level administrative and managerial work, including sensitive business and communication tasks. The successful candidate must be proactive, detail-oriented, and possess excellent communication skills. They should be able to anticipate the needs of executives and act accordingly while maintaining confidentiality and discretion.

Responsibilities

• Enhance internal organizational systems and processes
• Calendar control and support, including scheduling meetings, sending reminders, and prioritizing the most sensitive matters
• Provide administrative assistance, such as screening and directing phone calls, distributing correspondence, and formatting information for internal or external communication
• Maintain accurate files and records for easy follow-up
• Manage special projects, as well as carry out personal and business-related errands
• Make travel and accommodation arrangements while keeping travel preferences in mind
• Collaborate with vendors to maintain an accurate record of office supply inventory
• Manage information flow in a timely and accurate manner with a high level of discretion
• Serve as a knowledgeable resource for business associates
• Partner with the accounting department to perform minor accounting duties

Requirements

• Bachelor's degree in business administration or a related field
• 5+ years of experience supporting executives (at an investment firm or financial institution would be preferred)
• Outstanding time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Sound decision-making and effective problem-solving
• Efficient at executing tasks and taking direction
• Excellent verbal, written, and interpersonal skills
• Discretion and confidentiality
• Proficiency in Microsoft Office and other related software
• Ability to travel (5%)

This is a full-time position with a competitive salary and benefits. If you are motivated and organized with a passion for supporting executives, we urge you to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 5 years (Preferred)

Ability to Relocate:

• Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person