Executive Assistant

Job Title: Executive Assistant

FSLA Status: Salaried Exempt

Location: North Walton Doctors Hospital

Job Summary:

The Executive Assistant will provide high-level administrative support to the Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief Financial Officer (CFO).

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the CEO, COO, CFO and/or other assigned leadership staff.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the hospital.
• Performs clerical and administrative tasks including drafting letters, agendas, memos, invoices, reports, and other documents in support of objectives for the hospital.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the officers are involved with.
• Arrange travel and accommodation for officers. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Schedules and attends meetings on behalf of officers, as needed, taking notes and recording minutes.
• Conserve the officer’s time by reading, researching, collecting and analyzing information as needed, in advance. 
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs other related duties as assigned.

Skills:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Able to type a minimum of 50 words per minute.
• Flexible hours as dictated by the needs of business for projects and meetings.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least three years of related experience required.

Benefits:

• Competitive salary based on experience
• Comprehensive benefits package including medical, dental, and vision insurance
• Term Life Insurance
• Vacation, Sick Leave, and Holidays

Job Type: Full-time

Pay: $45,000.00 - $54,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person