Executive Assistant

Provides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.

• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
• Make recommendations to resolve problems that arise.
• Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.

Schedules and maintains an accurate tracking system of all activities.

• Schedule and maintain tracking system for all activities.
• Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
• Keep government abreast of all commitments via the maintenance of daily calendar.
• Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.

Stays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information.

• Research and propose new administrative procedures.
• Review and summarize the content of incoming materials, specially gathered information, or meetings.
• Coordinate the new information with background office sources; draw attention to important parts or conflicts.

Job Type: Full-time

Pay: $27.00 - $31.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

License/Certification:

• Adminstrative Assistant certification (Preferred)

Work Location: In person