Executive Assistant

About Us:
Ardent Eagle Solutions (AES) is a dynamic and growing small business supporting the Federal Government, Department of Defense (DoD) and Intelligence Community (IC) customers worldwide. AES is focused on the success and growth of its employees while providing outstanding support to our customers and their mission(s).

Overview:

• Performs sensitive and highly visible administrative functions for a single or small group of Senior Executive(s).
• Often the first person corresponded with for the Executive.
• Must possess excellent verbal and writting skills.
• Plans and produces executive correnspondence, operates general office equipment and is proficient with Office Suite software applications.
• Manages schedule and calendars.
• May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures.
• Administers specialized programs.
• May act as proxy for the executive.

Background:

APPROXIMATELY 8 OR MORE YEARS RELATED EXPERIENCE.

• 8 years of related experience
• Excellent verbal and writting skills.
• Proficiency with Office Suite software applications.
• Soft Skills: a very high level of professionalism, exceptional oral and written communications, formality when needed, teamwork and collaboration, interpersonal skills, critical thinking and problem solving, thinking and planning ahead, creativity, negotiating and working effectively with others to get tasks accomplished on time.
• Ability to learn quickly, be flexible, and adapt to a fast-paced environment.
• They will need technical skills to use computers and peripherals effectively and the software that operates them. The use of digital technology is essential.
  Clearance: Public Trust Education:
  Qualifications commensurate with a Bachelor’s degree (or equivalent).
  Benefits and EEO:

AT ARDENT EAGLE SOLUTIONS, WE OFFER A COMPREHENSIVE BENEFITS PACKAGE TO OUR EMPLOYEES AND THEIR FAMILIES:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off
  This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned.

Responsibilities:

• Performs sensitive and highly visible administrative functions for a single or small group of Senior Executive(s).
• Often the first person corresponded with for the Executive.
• Must possess excellent verbal and writting skills.
• Plans and produces executive correnspondence, operates general office equipment and is proficient with Office Suite software applications.
• Manages schedule and calendars.
• May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures.
• Administers specialized programs.
• May act as proxy for the executive.
• The support will include all aspects of

Other Duties include:

• Project Management and Planning Support –in the execution of day-to-day activities as well as long term planning.
• Meeting Facilitation – support the setup, and coordinating of meetings and Video Teleconference Calls (VTCs); generating agendas and meeting announcements; attending government meetings with Government personnel; making arrangements for conference rooms; generating meeting minutes and; tracking resolution of action
• Meeting Participation - active participation in a non-decisional capacity in technical, programmatic and financial interchange meetings or conferences; writing meeting summaries; after action reports and preparing meeting and; conference materials as required.
• After Action Reports – provide a report that clearly identifies new items as the result of a conference or meeting. This report is expected to be an information push (rather than information pull such as web-based tools or multiple party e-mails) as a notice to the responsible parties and persons responsible for oversight. These reports should be completed for review not later than one business day from the conclusion of the conference or meeting.
• Editorial; Technical Support –provide technical and editorial support for drafting and issuing correspondence and messages in accordance with the latest series of the Agency’s Correspondence Manual or office requirements to enable the Project Manager to effectively communicate both with industry and other Agency business units to resolve technical and programmatic issues in a timely manner.
• Internal Correspondence –support the Director with the drafting of routine letters, memos, e-mails and digests. These products are expected to require significant research, input and coordination to complete.
• Briefings –support the Executive in the preparation of briefings