Executive Assistant

The Executive Assistant will be responsible for providing top-notch administrative support to the President of the Western Region.   

In this role, the EA will maintain a professional & collaborative relationship with the Region's President and his staff.

While exercising outstanding judgement and critical thinking skills, this individual will demonstrate the ability to work well under pressure and function independently - considering all aspects of situations requiring confident decision-making and responsiveness to various priorities. Additionally, displaying discretion and tact when dealing with sensitive and confidential matters is an essential part of this position.

Job Responsibilities:

• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Create/edit Excel spreadsheets and PowerPoint presentations as assigned by President/CEO
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Process expense reports
• Conserve executive's time by reading, researching, routing correspondence, drafting letters and documents, and collecting and analyzing information.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Record and maintain meeting minutes and action items.
• Draft and proof reports, memos, letters, and other documents. Maintain confidential company and personal information and data.
• Uphold a strict level of confidentiality.
• Greet and welcome executives' visitors and determine the best solution for their needs and requests.
• Perform general office duties and administrative tasks.
• Perform any other Executive Assistant job-related tasks as assigned.

Required Qualifications:

• Effective interpersonal skills.
• Adept communication and collaboration skills.
• Willingness to perform responsibilities outside normal business hours.
• Accomplished analytical and critical thinking skills.
• Exceptional organizational and time management skills.
• Excellent computer skills, including high proficiency in the Microsoft Suite of applications.

Preferred Qualifications:

• Previous experience in an Executive Assistant role preferred but not required.
• Associate or Bachelor degree in business, communication, or relevant coursework preferred.

UES is a national leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental Consulting, Occupational Health & Safety, Virtual Design Consulting, and Building Envelope. With over 3,400 team members across 70+ branches in the United States, UES provides essential engineering services to some of the most prominent and significant projects in the country. As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021 and 2022, UES is poised to lead our industry into the future.

Our team members bring unique skill sets, licenses and certifications, and experience to our firm, which diversifies our team and allows us to provide a wide variety of services uniquely grounded in excellence. Our team STRIVES to uphold our core values of safety, teamwork, responsiveness, integrity, value, and excellence to ensure we meet client expectations, support our communities, and build a strong, reliable team. Our UES team members are kind, passionate, and driven, which creates collaborative workspaces and a sense of camaraderie among our team members. At UES, we are eager to hire, teach, and train the next generation of industry leaders and learn from the expertise of each team member who walks through our doors. To learn more about UES, visit teamues.com

We understand that our team members are the glue that holds our business together. We value the individual contributions of each person, and we show this by offering comprehensive benefits, including medical insurance options, PTO, paid holidays, tuition reimbursement, and so much more. If you have additional questions about our benefits, please contact our Recruitment team at westcareers@teamues.com

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