Executive Assistant, Sports And Entertainment

Production Theory is seeking a highly organized and detail-oriented Executive Assistant to support the flow of our unique projects. Our clients include national and intenational sports organizations and cutting-edge entertainment visionaries. This is part time position with set/guaranteed hours, with the ability to work both at the office and at home. Please submit the video screening on Indeed to be considered.

You will play a pivotal l role in managing the day-to-day operations of our office and ensuring the smooth functioning of our administrative flow. This is an excellent opportunity for someone who thrives in a fast-paced environment, has exceptional organizational and communication skills, and wants to get a jump start working on some of the most sought-after projects in the professional Sports and Entertainment industries.

Role Objectives

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes and manage external resources to expedite workflows.
• Manage communication with employees by liaising on various projects and tasks.

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Manage client meeting scheduling, timely accounts receivable and other client deadline-oriented tasks.
• Coordinate complex scheduling and calendar management, as well as content and flow of information.
• Manage team travel logistics and activities, including accommodations, transportation, and meals.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Travel with the project team on occasion as necessary.

Required skills and qualifications

• Bachelor's degree from an accredited college or university.
• Four or more years of experience in an administrative role reporting directly to upper management.
• Flexible team player, willing to adapt to changes and thrives on problem solving at a top level.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and thrives on problem solving at a top level.
• Ability to maintain confidentiality of information related to the company and its employees.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Customer relationship management: 2 years (Required)
• Executive administrative support: 4 years (Required)

Language:

• English (Required)

Ability to Commute:

• Las Vegas, NV 89102 (Required)

Ability to Relocate:

• Las Vegas, NV 89102: Relocate before starting work (Required)

Work Location: Hybrid remote in Las Vegas, NV 89102