Executive Administrative Assistant

Executive Administrative Assistant-Hickory Behavioral Network

Direct Report to CEO

Primary Purpose and Function:

Under the immediate supervision of the CEO, the Executive Administrative Assistant assists in maintaining the daily administrative operations of the facility. The Administrative Assistant serves visitors, maintains daily census, maintains system of financial record keeping, and manages all office supplies.

Minimum Qualifications:

• High School diploma or equivalent, with at least 2 years’ experience working in an office setting.

• Ability to follow directives explicitly, intrinsic motivation, client-driven services disposition, excellent time management skills, team approach, with advanced computer skills.

• Payroll or time tracking experience preferred

• Schedule flexibility, holiday, and weekend rotation is REQUIRED

• Completion of CPR and CPI within first 30 days of employment

• Must hold valid driver's license with reliable transportation

Primary Responsibilities:

• Manages requests from the Executive team

• Keeps the AP spreadsheet up to date & submits invoices and vendor information as needed

• Assists with petty cash tracking and daily reconciliation

• Maintains EE files and communications with corporate HR

• New Hire Orientation and building introductions

• Assist with payroll Time Tracking and Reporting Maintains legal compliance

• Order office supplies for the facility and manage distribution throughout facility

• Sorts and scans all mail to appropriate team or corporate members

• Adheres to training and development standards set forth by Hickory, Joint Commission, and State Regulations

• Upholds familiarity with State and Federal laws and regulations

• Manages daily census and weekly/monthly balancing with nursing and admits

• Works with patient and family to finalize facility coverage through insurance

• Maintains a system of financial record keeping including issuing receipts

• Receives deliveries and ensures they are routed to the correct department

• Works with patient’s families to organize visits, etc.