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Form of workJob Description
Description:
The Executive Assistant supports two owners of a fast growing consumer services company. Duties include scheduling and coordinating all required resources for meetings, submitting expense reports, making travel arrangements, assisting at local/internal conferences, and managing confidential information in a professional manner. The Executive Assistant will also be required to work on special projects and handle additional administrative tasks as appropriate.
Responsibilities:
- Maintains Owner's calendar(s) via Outlook, which includes coordinating and planning
- Schedules large scale meetings and various internal and external meetings and appointments
- Manages, coordinates, and schedules travel-related activities, such as hotel reservations, transportation, meal planning, and meetings
- Prepares, submits, and completes expense reports in a timely manner
- Organizes team communications and plans events, both internally and offsite
- Assists with various other administrative activities as needed
Requirements:
- Seasoned professional Executive Assistant experience gained through 5+ years of supporting a variety of executive levels, management levels, and administrative support within an organization
- Experience working across different time zones
- Advanced proficiency skills in Microsoft Outlook focused on scheduling
- Ability to organize a daily workload by priorities
- Experience processing and the management of travel and expenses
- Proven ability to organize and schedule small to large meetings
- Excellent writing, editing, and verbal communication skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- A highly resourceful team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
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