Executive Assistant

The Blum Firm was established over 40 years ago and has grown to be one of the largest groups of estate planning attorneys in the U.S. The firm specializes in estate and tax planning and the related specialties of asset protection, business planning, business succession planning, charitable planning, family legacy planning, fiduciary litigation, guardianships, and estate administration.

Most special about us is our people. We are a leader in estate and tax planning, and we owe it all to the hard work, dedication, and expertise of our team.

We have an immediate opening for a Executive Assistant in our downtown Austin office. This position will provide heavy administrative support, including calendar management and client communications, for the Partner-in-Charge and assist 1-2 Associates with clerical tasks. Previous experience in a professional legal environment is preferred.

Basic Function

Primarily responsible for managing schedule and communications for the Partner-in-Charge. Manages attorney calendar, scheduling client calls and meetings, while reserving time for preparation and focused work. Reminds attorney of upcoming commitments and redirects attention to pressing matters as needed. Serves as gatekeeper to minimize attorney interruptions and prioritizes emails and phone calls. Responds to all client communications expeditiously in a thoughtful and professional manner. Manages client expectations through proactive communication and transparency. Monitors active projects, assists with document organization, and ensures client materials are prepared and delivered within expected timeframes. Supports non-billable activities, including entering attorney time and monitoring continuing education requirements.

Education

High school diploma or equivalent required. Associate or bachelor’s degree preferred.

Essential Job Functions

• Manages attorney calendar, scheduling client calls and meetings, while reserving time for preparation and focused work.
• Reminds attorney of upcoming commitments and redirects attention to pressing matters as needed.
• Serves as gatekeeper to minimize attorney interruptions and prioritizes emails and phone calls.
• Responds to all client communications expeditiously in a thoughtful and professional manner.
• Manages client expectations through proactive communication and transparency.
• Monitors active projects, assists with document organization, and ensures client materials are prepared and delivered within expected timeframes.
• Supports non-billable activities, including entering attorney time and monitoring continuing education requirements.
• Exhibits in-person, regular, reliable, and predictable attendance during business hours.

Required Experience

• Worked as an Executive Assistant in a professional setting serving sophisticated clients.
• Operated in a fast-paced office environment where organization is a must.
• Communicated effectively through speaking, writing, listening, and responding to others.
• Prepared professional correspondence using appropriate vocabulary, grammar, and punctuation.
• Utilized Microsoft Office Suite, including Word and Outlook, at an intermediate level.
• Exhibited customer service skills and managed client expectations appropriately.
• Used time effectively and prioritized job duties to meet deadlines.
• Displayed a sense of urgency and was responsive to the needs of clients and coworkers.
• Exhibited strong analytical and problem-solving skills, along with attention to detail.
• Maintained confidentiality and exercised discretion and good judgment.

Preferred Experience

• Worked 3-5 years plus as an Executive Assistant in a professional setting.
• Supported 2-3 attorneys in a legal setting.

Job Type: Full-time

Pay: $32.00 - $36.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Executive Assistant: 2 years (Required)

Ability to Relocate:

• Austin, TX 78701: Relocate before starting work (Required)

Work Location: In person