Executive Assistant

ESSENTIAL DUTIES & RESPONSIBILITIES
Schedules appointments and keeps executive and department informed of meetings, events and matters of importance.
Coordinates meetings, travel arrangements and other business-related functions.
Prepares and assembles correspondence, reports, forms and presentations on behalf of executive or department.
Maintains department budget, processes third party vendor invoices for payment, coordinates periodic accruals for accounting purposes and prepares, reconciles expense reports.
Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables
May develop tools and materials to better support executive and department in handling administrative tasks.
Opens, sorts and distributes incoming correspondence such as faxes, mail and email.
Maintains executive and department files and retrieves documents, records and reports.
Monitors, answers, screens and routes executive and department communications.
REQUIREMENTS
High school diploma or equivalent or relevant, equivalent experience and/or education.
Minimum of five (5) years of responsible, executive administrative work experience.
Highly proficient in all Microsoft applications.
Strong organizational and follow-up skills.
Excellent oral and written communication skills.
Ability to apply critical thinking and make decisions quickly and efficiently with minimal supervision.
Resourceful and takes initiative.
Superior planning and time management skills.
Strong attention to detail.
Polished, positive and professional demeanor.
Demonstrated ability to compile relevant information, analyze data and draw conclusions.
Ability to communicate with individuals at all levels within and outside the Company.
Ability to use standard office equipment.
Ability to adjust schedule and/or work overtime when necessary.
Ability to maintain a high level of confidentiality.
Ability to handle multiple interruptions and adjustments to priorities throughout the day.
Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas.