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The Opportunity
Are you a highly organized, proactive, and detail-oriented individual with a strong background in executive support? If so, joining our team as an Administrative Executive Assistant at Nutanix will provide you with the opportunity to work with top-level executives in a fast-paced, high-tech environment and contribute to the success of our Global Professional Services and Operations Organizations.
People Team at Nutanix
The Administrative Executive Assistant would be a part of the Global Professional Services and Operations organizations at Nutanix. This team is responsible for providing support and assistance to high-level executives and professionals within the company. The team works collaboratively to ensure the smooth operation of the executive's schedules, meetings, travel arrangements, and other administrative tasks. They also act as a key liaison for internal and external contacts, including company executives, trade associations, and community representatives. The team values professionalism, creativity, partnership, and teamwork, and strives to provide the best support possible to optimize the executives' time and facilitate thoughtful solutions.
Your Role
- Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions. Also includes, ensuring executives are attending meetings on time and have all required materials.
- Provide support to maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
- Use political savvy and sophistication to filter through and facilitate actionable items.
- Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
- Work closely with Sr. Manager and Office of the CEO teams, administrative staff, employees and teams creating and maintaining working relationships.
- Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
- Initiate and facilitate meetings and take meeting minutes and manage action items.
- Arrange, plan, and initiate organizational programs and small events for internal/external meetings and entertainment of visitors.
- May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
- May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures
- Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.
- Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determine if executive action is needed.
- Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
- Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.
- Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.
- Provide administrative support and cross-coverage to manager, Executive Assistant and administration staff, as necessary.
What You Will Bring
- Bachelors Degree
- 8+ years of experience supporting VPs or equivalent
- Exceptional calendar management skills
- Excellent written and verbal communication skills
- Strong analytical and problem-solving abilities
- Highly proactive and self-motivated
- Advanced proficiency in MS Office Suite and Google Drive
- Flexible and adaptable to fast-paced environments
- Ability to maintain confidentiality and exercise discretion
About the Team
Meet Donna Capriotti, Senior Executive Assistant
How We Work
This is a hybrid position requiring you to work in the office 2-3 days a week.
The pay range for this position at commencement of employment is expected to be between USD $ 35.12 and USD $ 70.04 per hour.
However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.
