Executive Administrative Assistant

LOCATION 1830 Route 130 North Burlington NJ US 08016

Overview

If you want an exciting career with one of the largest off-price retailers voted the best place to work in the nation, join the Burlington Stores team as Executive Administrative Assistant! The Executive Administrative Assistant provides comprehensive administrative support to senior executive management at Burlington Stores including communications and partnership at all levels of the organization. This position has frequent exposure and access to sensitive, confidential, and proprietary information. The scope and complexity of this position requires regularly addressing complex, diverse, and time-sensitive items that require substantive knowledge of the executive’s areas of responsibility. This is a highly visible position with daily interaction with senior executives, as well as different management and associate levels across the organization.

Responsibilities:

• Exercises discretion and autonomy in managing a wide variety of administrative items with varying levels of complexity, time-sensitivity, and confidentiality.
• Communicate effectively on behalf of the executive(s) supported with tact, diplomacy, and discretion in written and verbal communications.
• Manage complex travel arrangements including multi-stop, multi-modal, and multi-traveler itineraries, ensuring specific Executive preferences and required company policies are followed and all travel details are documented on calendars or in written itineraries (based on Executive preference).
• Pull and concisely compile data from multiple corporate systems (including store locations and mapping software) in support of store travel and in support of Board or other executive update meetings.
• Prepare Executive expense reports and contribute to special projects.
• Review approval requests on behalf of supported Executives (expense reports, agreements, etc.) for accuracy and compliance with company policies.
• Create and manage spreadsheets including pivot tables and macros, visualization and dashboards, charts, and tables, importing and exporting critical data.
• Create executive PowerPoint presentations including charts, graphs and importing and exporting of critical data.
• Proactively create and maintain executive calendar(s) in alignment with Executive needs and preferences.
• Organize, coordinate, and/or support large and complex programs, events, or conferences by arranging for facilities and catering, issuing information or invitations, coordinating speakers, and oversite of event budget and overall management.
• Effectively collaborate and partner with other EA staff in support of Board or other major meetings, to arrange travel, and to ensure continuation of EA coverage when on PTO or during other planned times of unavailability to the Executive.
• Flexibility, curiosity, and drive to support additional administrative and project related duties as assigned.

Qualifications:

• 10-15 years of Executive Administrative experience.
• Demonstrated proficiency managing multiple executive calendars including complex travel and large meeting coordination and scheduling.
• Proven ability to multi-task, prioritize work and meet deadlines.
• Excellent written and verbal communication skills.
• MS Office Suite experience and proficiency including Word, Excel, PowerPoint, etc.
• Budget and expense management experience.
• Experience working in a corporate environment for a large employer with multiple corporate and operations locations across different time zones.
• Flexibility to provide or arrange for occasional after-hours support (up to 8pm).
• Willingness to work in-office as needed to support the Executives (up to 3 days per week).

Come join our team. You’re going to like it here!

You will enjoy a competitive wage, flexible hours, and an associate discount. Burlington’s benefits package includes medical, dental and vision coverage including life and disability insurance. Full time associates are also eligible for paid time off, paid holidays and a 401(k) plan.

We are a rapidly growing brand, and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.

\#LI-AP1

Posting Number2023-208557

LocationUS-NJ-Burlington

Address1830 Route 130 North

Zip Code08016

Workplace TypeHybrid

Position TypeRegular Full-Time

Career Site CategoryCorporate

Position CategoryAdministrative

EvergreenYes

MinUSD $80,000.00/Year

MidUSD $105,000.00/Year