Executive Administrative Assistant

We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily operations, facilitating communication, and contributing to the overall efficiency of our organization.

• Temp to hire
• Full-time
• On-site
• Avenel, NJ
• 26.45 - 28.85 USD per hour

Responsibilities:

• Manage scheduling and appointments for individuals and teams.
• Coordinate and arrange meetings, conferences, and other events.
• Handle mail, email, and fax communications, ensuring timely and organized responses.
• Maintain traditional paper and electronic filing systems with a focus on accessibility and confidentiality.
• Perform basic bookkeeping and clerical duties to support financial and operational processes.
• Utilize Microsoft Word and Excel for document preparation and data analysis.
• Set and manage daily schedules and calendars for company executives.
• Prepare and edit various documents, including expense reports, memos, and invoices.
• Create and maintain spreadsheets, manage databases, and prepare presentations.
• Negotiate with vendors to secure favorable terms and prices for office supplies and services.
• Order necessary office supplies and oversee stock rooms/libraries.
• Manage videoconferencing, fax communications, and office equipment to ensure seamless functionality.
• Review incoming documents, prioritize tasks, and maintain efficient workflow.

Qualifications:

• Proven experience in administrative roles, preferably in a fast-paced environment.
• Proficiency in Microsoft Word and Excel is essential.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Detail-oriented with a focus on accuracy and efficiency.
• Ability to multitask and prioritize tasks effectively.
• Demonstrated problem-solving skills and a proactive approach to challenges.
• Familiarity with basic bookkeeping and clerical tasks.
• Previous experience in vendor negotiation and office supply management is a plus.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Schedule:

• Morning shift

Experience:

• Microsoft Excel: 4 years (Preferred)
• Bookkeeping: 1 year (Preferred)
• Executive Assistant: 3 years (Preferred)

Work Location: In person