Executive Administrative Assistant

Auris Health, Inc, part of Johnson & Johnson MedTech is recruiting for an Executive Administrative Assistant located in Raritan, NJ with consideration of Cincinnati, OH as an additional location. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

The Executive Administrative Assistant will provide comprehensive administrative support to the Global Head of J&J MedTech Education and Service Solutions, as well as the VP, Service Solutions, Surgery, Strategy & Innovation. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, limited document management, collaboration across the team. Critical capabilities include flexibility, approachability, advanced organizational skills, and proactivity.

Responsibilities:

• Direct support for the Global Head of MedTech Education and Service Solutions and VP, Service Solutions, Surgery, Strategy & Innovation including calendar management, travel coordination and related activities, expense reporting, supporting Town Halls, developing and managing a team calendar, as well as programs and initiatives led by the VPs

• Responsibility for select personnel and activities within the department (e.g., Sr Directors)

• Planning for large department meetings/events & the VP’s Leadership Team activities

• Coordinate recruiting activities and assist with onboarding/transition of new team members

• Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint and other related repositories

• Collaborate with other franchise and administrative staff

Qualifications

Required:

• A minimum of a High School diploma

• A minimum of 6 years of business experience

• Expert skills in Outlook, PowerPoint, Excel, and Word

• Experience with expense reporting

• Experience in coordinating team events, team meetings and town halls

• Excellent verbal and written communication skills, with exceptional interpersonal skills

• Meticulous orientation to detail and strong organizational skills

• Role models ethics and compliance

• Sense of urgency required while demonstrating a high degree of professionalism

• Demonstrated experience interacting with senior level management and maintaining a high level of confidentiality

• Ability to successfully prioritize and provide accurate follow up on all issues and correspondence

• Self-starter mentality with a strong sense of ownership and involvement

• The ability to manage complex work with minimal supervision, and adapt in a fast-paced environment

• Proactive calendar management skills

• Experience with purchase orders

• Collaboration with the extended team and other Executive Administrative Assistants

• Experience in managing team agenda’s and follow up as necessary

Preferred :

• Advanced education or training

• Proficiency with productivity tools and portal technology (Workday, OUR SOURCE, Zoom, SharePoint, Teams and OneDrive)

The base pay range for this position is $59,850 to $96,600.

This job posting is anticipated to close on March 14, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year
• Holiday pay, including Floating Holidays – up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com