Executive Administrative Assistant

Catalpa Health is a pediatric mental health clinic serving over 8,000 children in the Fox Valley each year. Our team members work diligently to meet the needs of our clients, offering families the support they need at the right time, close to home. Our vision to inspire hope and provide world-class mental health care is our driving force and is realized each day through the actions of our team members. Join our Team Today!

Building a supportive work environment is at the heart of our values. One way of expressing that support is by providing a comprehensive whole-person benefits plan. We believe in providing resources to our team members to support them in all stages of their life’s journey.

Benefits include:

• Competitive pay
• Referral bonus program
• Multiple health insurance plans designed to meet the needs of your family
• Dental and vision insurance plans
• Short & Long-term disability
• 401-K Plan with Company Match
• Life Insurance, Critical Illness and Accident insurance
• Pre-tax FSA and HSA plans, Dependent Care Saving Plan
• Generous Paid Time Off plus 9 paid holidays each year (Full time employees earn up to 3 weeks in your first year of employment)
• Up to $1500 for Professional development and continuing education annually
• Wellness program through Optum that includes additional resources to support your mental health needs, financial and retirement planning, eldercare support services, and more

Work schedule:

• Hybrid schedule. Typical work hours are Monday – Friday from approximately 8:00 am-4:30 pm.
• Some evening hours due to meeting schedules.

Work environment:

• Casual dress code
• New clinic in Appleton, centrally located and close to Fox River Mall
• Fun, supportive and dedicated staff members

Position Description:

Catalpa Health is seeking an Executive Administrative Assistant. Candidates for this position will have extensive experience in supporting executive level leadership and acting as primary administrative support for a Board of Directors.

The primary responsibilities for this position are to assistant the Catalpa Health Leadership team with administrative functions. Some job duties include:

• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the leadership team’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to leadership team.
• Maintain professionalism and strict confidentiality with all materials.

Skills Needed:

• Superior verbal and written communication skills.
• Understanding of the health care industry and non-profit organization operations
• Dependable, punctual and committed to following through on tasks.
• Flexibility in work schedule.
• Advanced computer skills and knowledge including, but not limited to, Microsoft Office Suite and teleconferencing systems.

Experience:

• Associate Degree in Business Administrative, Administrative Assistance or related field preferred.
• 2+ years of recent experience as an Executive Administrative Assistant required.

Catalpa Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $19.23 - $23.15 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Appleton, WI 54914: Relocate before starting work (Required)

Work Location: In person