Executive Assistant - Administrative

JOB AD

Executive Assistant

Forward Careers seeks a detail-oriented, results driven individual with human resource, administrative, and event coordination experience to join our team. This individual will manage several human resources functions including the full cycle recruiting process, new employee on-boarding, semi-annual performance reviews, employee handbook and position description updates, managing employee files, as well as overseeing the development of employee celebrations, team-building and other special projects. This position is also responsible for managing company communication including daily social media, monthly newsletters, and overseeing office compliance, and event coordination.

Additionally, this position will work closely with the management team to provide administrative support and accounts payable assistance in a variety of departments to ensure error free documents/records are safeguarded, processed, and entered in various databases in a timely manner. This will entail day-to-day office compliance management, the development and tracking of contracts, letters, documents and presentations, and travel as needed, handling confidential and non-routine information, proofreading copy of spelling, grammar, and layout, and handle programming invoicing, and assisting with accounts payables.*

This is a terrific opportunity for anyone looking to get a start in the nonprofit sector to gain valuable knowledge of the workforce development system. You will learn best practices and advance your knowledge of the employment and training structure in Wisconsin. Our organization has a rich history, a stellar reputation, healthy momentum, and abundant potential.

• The above lists are intended to describe the general nature and level of work being performed by staff assigned to this position. They are not construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

REQUIREMENTS

Associate or bachelor’s degree in human resources, business or other related field, and 2-4 years of experience in related positions referred.Relevant work experience may be substituted for college coursework.

• Demonstrate sense of responsibility through good attendance, effective time management, dependability, accountability, flexibility, strong ethical standards, and self-discipline.
• Strong interpersonal and both written and oral communication skills required.
• Ability to work on multiple projects and meet different deadlines.
• Exceptional organizational skill.
• High level of attention to detail.
• Strong proficiency using Outlook, Word and Excel.
• Succeeds in a fast-paced environment.
• Ability and adaptability in a rapidly growing, constantly changing environment.
• Event coordination and social media management experience.
• Payroll management experience.
• Accounts payable knowledge.
• Flexibility to occasionally work early or evening hours.
• Knowledge of HR Software (BambooHR is a plus), Constant Contact and Hootsuite preferred.
• Bilingual in English and Spanish is preferred.

ABOUT FORWARD CAREERS

Forward Careers is a 501 (c) (3) nonprofit organization with over 30 years of experience serving Southeast Wisconsin with a variety of job training programs and services to job seekers and businesses. Our workforce professionals specialize in providing high quality, effective and accessible career services to individuals seeking to improve their employment potential in demand-driven and high growth professions and to businesses, of any size and industry, seeking quality services to help attract, train, and retain the talent needed to succeed and grow. Our mission is to develop a thriving workforce and strong economy by being the preferred source for career exploration, education and skills training, and employment connections to every person and business.

WEBSITE

www.forwardcareers.org

HOURS & SCHEDULE

40 hours a week, Monday through Friday from 8:00 AM - 4:30 PM, occasional morning and evening work may be required as job duties demand, but rare. For day-to-day office management, daily onsite attendance is required.

OUR LOCATIONS

Forward Careers has three offices located in Grafton, Waukesha, and West Bend. The primary location for this position will be at our Corporate office located in Waukesha, with regular travel per job responsibilities.

WAGE RANGE

$18.00 - $22.00 per hour

BENEFITS

Health, Dental, Short Term Disability, Long Term Disability and Life Insurance; 401K; Paid Time Off; 10 Paid Holidays, Adjusted Summers Hours, and more.

TYPE

This is a full-time grant-funded position.

EEO

Forward Careers, Inc. is an Equal Opportunity Employer and Service Provider. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

If you have a disability and need information in an alternative format, including language assistance or translation, and/or need assistance with this information, please contact us at (262) 695-7880 or call through Wisconsin Relay Service 7-1-1.